[Archivesspace_Users_Group] Collection CSV export

[Hand, Sarit]

Hi Paul,

Right off the cuff I would suggest looking at the bulk updater which is now part of the core code in the newest version (I believe).  It was a plugin. You can granularly select which records to export into a CVS/excel spreadsheet including many of the sub-records.

Hope that is useful.

Cheers,

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Sarit Hand
Digital Archivist
AP Corporate Archives
200 Liberty Street
New York, NY 10281
T 212.621.7035

shand at ap.org<mailto:shand at ap.org>
ap.org<http://www.ap.org/>
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Paul Sutherland
Sent: Thursday, May 11, 2023 5:04 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Collection CSV export


[EXTERNAL]
Hi all,

I'm looking for a way to export a CSV of all the Archival Objects under a specific Resource (collection). The goal would be to generate a CSV of every child archival object (through all levels of hierarchy*), including all fields that have been filled for each archival object. Essentially the opposite of the CSV import function.

Specific use cases include making folder labels, producing reports on collections' objects, transforming the data for other purposes, running large granular searches, etc.

I've looked around plugins and custom reports and nothing appears to match this exactly. I wanted to reach out to the community here to see if anyone has created such a tool.

There are a couple of ways I can see this being implemented:

  *   a button on the Resource level for Download CSV, under Export
[cid:image003.png at 01D98430.8EDC28F0]

  *   a version of Report. Report lets you produce a CSV of every archival object in the repository but it's limited to 50000 results and doesn't let you narrow down by parent, as far as I can see.
Thank you for your help,
Paul

(*it could also be all immediate children of a specific archival object rather than only the resource level, though this doesn't interact as apparently neatly with the rest of the interface).

--
Paul Sutherland (he/his)
Archivist of Indigenous Materials
Center for Native American and Indigenous Research
Library & Museum
American Philosophical Society
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