[Archivesspace_Users_Group] Batch deleting unassociated top containers

Hand, Sarit shand at ap.org
Fri Jun 23 15:04:08 EDT 2023


Just to be clear on this, you can do this in the ASpace application under manage top containers. There is a field “Unassociated containers”, just select “Yes” and all unassociated containers will appear. Click the top check box to select all, click “Bulk Operations” and “Delete Top Containers”.

I would follow Dan’s advise and do it when no one else is working in the system or on Top Containers. It also always you to sort and select specific top containers if you want to target specific ones.

[cid:image001.png at 01D9A5E3.F5816F00]                                              [cid:image002.jpg at 01D9A5E3.F5816F00]
Sarit Hand                                                       200 Liberty St.
Digital Archivist                                               New York, NY 10281
Corporate Archives                                         T 212.621.7035

shand at ap.org
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dan Michelson
Sent: Wednesday, May 31, 2023 12:13 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Batch deleting unassociated top containers

Hi Lev,

I regularly delete unassociated top containers since it's so easy to end up with them and have never had problems.

The only precaution I take is not to delete them when anyone else is doing work that might involve creation of new top containers on the off chance that they might have created a top container but not linked it to anything in the moment that I ran the search.

Unless you have workflows that involve creating new top containers in advance of linking them to records (which is very unlikely, we have an odd use case where we do that under certain circumstances), I can't think of any other potential issues.

All the best,


On Wed, May 31, 2023 at 12:01 PM Earle, Lev <learle at library.rochester.edu<mailto:learle at library.rochester.edu>> wrote:
Hello everyone,

This is a bit of a silly question, but I’ve just stumbled on how to batch delete unassociated top containers in the back end, and wanted to see if anyone else had noticed any adverse effects when doing this. It would certainly be nice to get rid of all of them at once, but considering we have almost 6000 of them (I’m hiding my face in shame), we’re a little nervy about pushing that button.


Lev Earle - they/them
Special Collections Processing Archivist – RBSCP
University of Rochester River Campus Libraries

I am currently working from the Library Annex on Mondays 9-6, remotely on Tuesdays 11-7:30, and on site at Rhees Wednesday-Friday, 9-6pm. If you need to reach me urgently, please text or call me at 401.369.0330.

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Dan Michelson
Collections Archivist
Smith College Special Collections

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