[Archivesspace_Users_Group] Move archival objects to another resource

[Leah Tams]

You can merge a resource record into another—I’ve not done it before, so I can’t speak to the specifics. But at the collection or top level, you go into Edit mode. There should be a Merge button, and from there you can choose which Resource record you want to merge it into. Attaching a screenshot!

Leah

she/her/hers
MSLS in Archives & Records Management
Accessions Coordinator
Rubenstein Rare Book & Manuscript Library
Duke University
leah.tams at duke.edu<mailto:leah.tams at duke.edu> | leahtams.org<http://www.leahtams.org/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Andrew Morrison
Sent: Monday, July 24, 2023 4:05 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Move archival objects to another resource


There is a Transfer button above the tree when editing archival objects. It provides no way to specify where inside the destination resource to position the archival object, so you will then have to edit it again, enable reorder mode, and move it.

I've never used it myself, but I have used the corresponding API endpoints:

http://archivesspace.github.io/archivesspace/api/#transfer-components-from-one-resource-to-another<https://urldefense.com/v3/__http:/archivesspace.github.io/archivesspace/api/*transfer-components-from-one-resource-to-another__;Iw!!OToaGQ!tyPh9unCqhGer0LJ8Hkw3HKSmiXM2zPvjOuh1pED7ssB4OEaaFy0y1swiGOkE48P5TGAtmQy4ZCDl7f_7zIt9GpB1aRM9zoyV1_Q$>

http://archivesspace.github.io/archivesspace/api/#move-existing-archival-objects-to-become-children-of-an-archival-object<https://urldefense.com/v3/__http:/archivesspace.github.io/archivesspace/api/*move-existing-archival-objects-to-become-children-of-an-archival-object__;Iw!!OToaGQ!tyPh9unCqhGer0LJ8Hkw3HKSmiXM2zPvjOuh1pED7ssB4OEaaFy0y1swiGOkE48P5TGAtmQy4ZCDl7f_7zIt9GpB1aRM9yPbrHW9$>

They also move subrecords of the record being moved.

Andrew.


On 21/07/2023 22:43, Paul Sutherland wrote:
Hi all,

I'm wondering if there's a quick way to move an existing archival object and its children to a position under another existing resource.

We have a collection that we wish to merge with another collection, by making the first collection a series of the second collection. We've made a finding aid for the second collection, and would like now to merge them.

I realise I could use some combination of the bulk import templates and bulk update spreadsheet to create new objects. A colleague has also been using EAD import for this. I'm wondering if there's a more direct way already inbuilt. This is something we expect to do a lot more soon.

Thanks,
Paul

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