[Archivesspace_Users_Group] MARC XML Resource import trouble

Tue Mar 22 12:37:09 EDT 2022

Anytime, glad you found it!

Regine Heberlein (she/her)
Library IT Data Analyst
609-258-6156
heberlei at princeton.edu<mailto:heberlei at princeton.edu>

**My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.**

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Jared Walske <jwalske at minlib.net>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Tuesday, March 22, 2022 at 12:35 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] MARC XML Resource import trouble

Hi Regine,

Right after I sent that I thought to check the MARC import mapping sheet and you are completely correct, it was something in the 340 field. I think what was happening was that neither of the two subfields that were in it are used by the importer, so it just read it as an empty field. Thanks again for your help!

Best,
Jared

On Tue, Mar 22, 2022 at 12:28 PM Regine I. Heberlein <heberlei at princeton.edu<mailto:heberlei at princeton.edu>> wrote:
Hi Jared,

Based on the label that the error message is referencing, and looking at the MARC-to-ASpace import mapping here: https://docs.google.com/spreadsheets/d/1jU6MYF7UI7a-UKdd5XhYCV6W1UyrMMCzYDFlgb8iNW8/edit#gid=1527709562, I’m going to say you probably have an empty 340, possibly looking something like this:

<datafield ind1=" " ind2=" " tag="340">
    <subfield code="a"></subfield>

</datafield>

If that isn’t it, I’m happy to take a look at your MARC XML.

Regine

Regine Heberlein (she/her)
Library IT Data Analyst
609-258-6156
heberlei at princeton.edu<mailto:heberlei at princeton.edu>

**My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.**

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Jared Walske <jwalske at minlib.net<mailto:jwalske at minlib.net>>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Date: Tuesday, March 22, 2022 at 12:23 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] MARC XML Resource import trouble

Hi Regine,

That does make sense, the issue I'm having is that I don't really understand which note or field that is referring to. Maybe I'm missing something very obvious, but nothing in that part of the error seems to correspond to anything in the XML file and I don't get what "index 1" is pointing at, so I don't know what I need to adjust or add in order to fix the error. Can you shine any light on that or is that very dependent on what's in the actual XML file?

Thanks,
Jared

On Tue, Mar 22, 2022 at 11:38 AM Regine I. Heberlein <heberlei at princeton.edu<mailto:heberlei at princeton.edu>> wrote:
Hi Jared,

I think what “notes/1/subnotes/0/content : Property is required but was missing“ is telling you is that the note at index 1 in the notes array is missing a required property “content” in the subnotes at index 0.

Looking at your example, the second note (i.e. index 1) is this one, and it is indeed missing the “content” property:

{"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"}

Hope this helps!

Regine

Regine Heberlein (she/her)
Library IT Data Analyst
609-258-6156
heberlei at princeton.edu<mailto:heberlei at princeton.edu>

**My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.**

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Jared Walske <jwalske at minlib.net<mailto:jwalske at minlib.net>>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Date: Tuesday, March 22, 2022 at 11:29 AM
To: "archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] MARC XML Resource import trouble

Hi all,

I've been trying to import a MARC record into ASpace and have run into an error that has left me stumped. Here's a copy of it:

The following errors were found:
notes/1/subnotes/0/content : Property is required but was missing

 For JSONModel(:resource):
 #<JSONModel(:resource) {"jsonmodel_type"=>"resource", "external_ids"=>[],
"subjects"=>[{"ref"=>"/subjects/import_31cb4c8a-0f7f-447d-b873-ffc31a750013"},
{"ref"=>"/subjects/import_e0cb9c60-895d-416f-a855-68b2ba160e53"},
{"ref"=>"/subjects/import_2455c12d-0159-4aa1-9d1b-fafb85031b0a"},
{"ref"=>"/subjects/import_52a10162-67b5-4021-bdab-b2ef070d4a9d"}],
"linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent",
"container_summary"=>"xiii, 194 pages including frontispiece, illustrations, maps, genealogical table, plates, 22 cm.", "portion"=>"whole", "number"=>"1", "extent_type"=>"linear_feet"}], "lang_materials"=>[{"jsonmodel_type"=>"lang_material",
"notes"=>[], "language_and_script"=>{"jsonmodel_type"=>"language_and_script", "language"=>"eng"}}], "dates"=>[{"jsonmodel_type"=>"date", "label"=>"creation", "date_type"=>"single", "begin"=>"1935"}], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{"role"=>"creator", "terms"=>[], "ref"=>"/agents/people/import_acefcf37-4c97-4cae-9ae3-d7297bf53620"}], "is_slug_auto"=>true, "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"1935."}], "label"=>"Publication Date", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text"}], "label"=>"Physical Medium", "type"=>"phystech"},
{"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Companion volume: The real founders of New England, stories of their life along the coast, 1602-1628\"--Page [ii]."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"\"Several pesons reputed to have been on the north east coast before 1602\"--Page 157-187."}], "label"=>"General Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_bibliography", "content"=>["Bibliographical footnotes."], "items"=>[], "label"=>"Bibliographic References"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"The Siberian background -- Shell heaps and fish weirs -- The Trek to Greenland -- The Norse voyages to Vinland -- Did Gudrid the Skraeling \"Discover\" America? -- The dark centuries not very dark -- \"Ten men red with blood and dead\" -- Estotiland and Drogeo -- The fisheries of Baccalaos -- The fate of Greenland -- Vinland in the Icelandic mind -- A Cavalcade of ships -- The Cavalcade continues -- David Ingram walks through Norumbega -- Unprofitable \"IFS\" -- Appendix: Several persons reputed to have been on our Northeast Coast before 1602."}], "label"=>"Cumulative Index/Finding Aids Note", "type"=>"odd"}, {"jsonmodel_type"=>"note_multipart", "subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"Several persons reputed to have been on the north east coast before 1602, p. 157-187."}], "label"=>"Summary", "type"=>"odd"}], "uri"=>"/repositories/import/resources/import_844b9f12-aab7-4f67-94a1-b774dc93778c", "level"=>"item", "finding_aid_language"=>"eng", "title"=>"Terra Nova: the northeast coast of America before 1602; : annals of Vinland, Markland, Estotiland, Drogeo, Baccalaos and Norumbega/ by Charles Knowles Bolton; with illustrations by Ethel Stanwood Bolton.", "id_0"=>"imported-4998c9e6-51c5-4b6d-afee-37e0930e8a55", "finding_aid_script"=>"Zyyy"}>

The main thing tripping me up is that I don't really understand which property is supposed to be missing. Based on my experiences working with MARC, I don't see anything out of place and the error itself doesn't give me an idea of where I should even start looking. Anyone with more MARC and/or importing experience have any suggestions or advice?

Thanks,
Jared
--
Jared Walske (he/him)
Reference Librarian
The Public Library of Brookline
jwalske at minlib.net
<mailto:jwalske at minlib.net>
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--
Jared Walske (he/him)
Reference Librarian
The Public Library of Brookline
jwalske at minlib.net
<mailto:jwalske at minlib.net>
_______________________________________________
Archivesspace_Users_Group mailing list
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--
Jared Walske (he/him)
Reference Librarian
The Public Library of Brookline
jwalske at minlib.net
<mailto:jwalske at minlib.net>
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