[Archivesspace_Users_Group] Large Indexes in ArchivesSpace?

Olivia S Solis livsolis at utexas.edu
Tue Mar 15 11:32:08 EDT 2022

Hi Jeremy,

We have a few similar resources, and have made each line an archival
object. I think it generally works fine, especially since it allows for
searching within ArchivesSpace, as the collection organization tab in the
PUI/Hierarchy tree in the staff side allow you to navigate the index. In
the PUI, though, most of the index which you would scroll through searching
for a term is all pushed to the side and the majority of on-screen text is
inherited from the collection level. I am curious how others might handle
this. We actually have a few cases of indexes that span multiple
collections/resource records, and we are not sure if we can get those into

We are not quite ready to launch our PUI, but this is what our Bexar
archives index looks like in the PUI:
[image: Screen Shot 2022-03-15 at 10.26.01 AM.png]

We have work to do still. e.g. We have to attach top containers to the
archival objects so the index can be used in a more ArchiveSpacey way, but
the information is there to be navigated.

We have more indexes we want to convert to ASpace records to ease the
burden of maintenance.


On Tue, Mar 15, 2022 at 8:32 AM Jeremy Barney <barneycj at hope.edu> wrote:

> Hello!
> The Joint Archives of Holland (Hope College) has been working on migrating
> data into ArchivesSpace, and I am looking to see if anyone has suggestions
> on how to handle some large indexes (500-1000 pages) that the Joint
> Archives shares with researchers.  At this time we have the indexes as PDF
> files in Digital Commons (https://digitalcommons.hope.edu/news_index/),
> but we are interested in making them searchable from our ArchivesSpace
> public interface.
> Would I need to add each part of the index as archival objects in
> ArchivesSpace or is there another method where the text from the indexes
> could be added to the system (I thought about the notes area of a resource
> record, but 1000 pages is a lot of text!).
> Thank you,
> Jeremy
> Jeremy Barney
> Assistant Librarian for Metadata and Digital Collections
> Hope College
> Van Wylen Library
> 53 Graves Place
> Holland, MI 49423
> barneycj at hope.edu | 616-395-7792
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Olivia Solis, MSIS (she/her)
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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