[Archivesspace_Users_Group] User Defined Fields use cases

Cornwall, Daniel D (EED) daniel.cornwall at alaska.gov
Tue Mar 8 20:39:56 EST 2022

It's good to see these use cases. Can anyone out there tell me if user defined fields show in the public interface? We would not want them too, but my reading of the User Defined Fields was that the documentation was silent on where it displayed.

Thanks! - Daniel

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Daniel Cornwall
Pronouns: he/him/his
Continuing Resources Libarian
Information Services Staff, Alaska State Library

Andrew P. Kashevaroff Building
Phone: 907.465.2988
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:daniel.cornwall at alaska.gov> | web<http://library.alaska.gov/> |  sign up for event notifications<http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Kevin W. Schlottmann
Sent: Tuesday, March 1, 2022 10:52 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] User Defined Fields use cases

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Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field.  We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength.

BTW I love this thread - it's great to see how others are using these fields.



On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt <Corey.Schmidt at uga.edu<mailto:Corey.Schmidt at uga.edu>> wrote:
Hey Bri,

We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance:

integer_1: GALIN Accession Number - old old catalog
integer_2: GIL Accession Number - current catalog, but old practice
text_1: Arrival Status/Gift Information
text_4: Donor Information
date_1: Date Received


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records?


Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University

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Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
Pronouns: he/him/his
535 W. 114th St., New York, NY  10027
(212) 854-8483
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