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<p class="MsoNormal">It’s good to see these use cases. Can anyone out there tell me if user defined fields show in the public interface? We would not want them too, but my reading of the User Defined Fields was that the documentation was silent on where it
displayed. <o:p></o:p></p>
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<p class="MsoNormal">Thanks! – Daniel<o:p></o:p></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Open Sans ExtraBold",sans-serif">====================================================<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Open Sans ExtraBold",sans-serif">Daniel Cornwall<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Open Sans",sans-serif">Pronouns: he/him/his<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:8.0pt;line-height:105%;font-family:"Open Sans",sans-serif">Continuing Resources Libarian<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:8.0pt;line-height:105%;font-family:"Open Sans",sans-serif">Information Services Staff, Alaska State Library<o:p></o:p></span></i></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#C00000">Andrew P. Kashevaroff Building</span><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif">Phone:
</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif">907.465.2988<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif">Mail:</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif"> PO Box 110571, Juneau, AK
99811<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif">Visit:</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif"> 395 Whittier St., Juneau,
AK 99801<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Open Sans",sans-serif"><a href="mailto:daniel.cornwall@alaska.gov">email</a><span style="color:#C00000"> |
</span><a href="http://library.alaska.gov/">web</a><span style="color:#C00000"> |
</span><a href="http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm">sign up for event notifications</a>
<o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Kevin W. Schlottmann<br>
<b>Sent:</b> Tuesday, March 1, 2022 10:52 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] User Defined Fields use cases<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<b><span style="font-family:"Arial",sans-serif;color:#212121">CAUTION:</span></b><span style="font-family:"Arial",sans-serif;color:#212121"> This email originated from outside the State of Alaska mail system. Do not click links or open attachments unless you
recognize the sender and know the content is safe. </span><o:p></o:p></p>
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<p class="MsoNormal">Hi Bri,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field. We also have a user-defined controlled vocabulary list that we use to assign records to
a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">BTW I love this thread - it's great to see how others are using these fields. <o:p></o:p></p>
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<p class="MsoNormal">Best,<o:p></o:p></p>
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<p class="MsoNormal">Kevin<o:p></o:p></p>
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<p class="MsoNormal">On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt <<a href="mailto:Corey.Schmidt@uga.edu">Corey.Schmidt@uga.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">Hey Bri,<br>
<br>
We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance:<br>
<br>
integer_1: GALIN Accession Number - old old catalog</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">integer_2: GIL Accession Number – current catalog, but old practice</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">text_1: Arrival Status/Gift Information
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">text_4: Donor Information
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">date_1: Date Received</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"><br>
Corey</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b>
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>McLaughlin, Brianna Jean<br>
<b>Sent:</b> Tuesday, March 1, 2022 12:30 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">
archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] User Defined Fields use cases<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#BA0C2F">[EXTERNAL SENDER - PROCEED CAUTIOUSLY]</span><o:p></o:p></p>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Hi all,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thanks!<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Bri McLaughlin, she/her/hers<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Visiting Metadata Services Librarian<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Indiana University <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">812-856-3321<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal">_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" target="_blank">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=04%7C01%7Cdaniel.cornwall%40alaska.gov%7C5db5eedfeb1b45a72ddc08d9fbbd0cfc%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C637817611766737787%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=%2B4dTvCmav%2B2bf6xov5tmlR1nN%2BCDq25wky19XNjruag%3D&reserved=0" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><o:p></o:p></p>
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<p class="MsoNormal"><br clear="all">
<br>
-- <o:p></o:p></p>
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<p class="MsoNormal">Kevin Schlottmann<br>
Head of Archives Processing<br>
Rare Book & Manuscript Library<br>
Butler Library, Room 801<o:p></o:p></p>
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<p class="MsoNormal">Columbia University<o:p></o:p></p>
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<p class="MsoNormal"><i>Pronouns: he/him/his</i><o:p></o:p></p>
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<p class="MsoNormal">535 W. 114th St., New York, NY 10027<br>
(212) 854-8483<o:p></o:p></p>
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