[Archivesspace_Users_Group] User Defined Fields use cases

[Andrew Morrison]

User defined fields aren't shown in the PUI. They presumably aren't 
included in exports or the OAI-PMH service either so, in terms of 
long-term preservation of metadata, they probably shouldn't be used for 
anything you'd want to be migrated, if switching to another system in 
the future. Although it is possible to write a plug-in to include them 
in exports, or to make them display in the PUI.

Andrew.


On 09/03/2022 01:39, Cornwall, Daniel D (EED) wrote:
>
> It’s good to see these use cases. Can anyone out there tell me if user 
> defined fields show in the public interface? We would not want them 
> too, but my reading of the User Defined Fields was that the 
> documentation was silent on where it displayed.
>
> Thanks! – Daniel
>
> 	
>
> ====================================================
>
> Daniel Cornwall
>
> Pronouns: he/him/his
>
> /Continuing Resources Libarian/
>
> /Information Services Staff, Alaska State Library/
>
> //
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> Andrew P. Kashevaroff Building
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>
> *Mail:*PO Box 110571, Juneau, AK 99811
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> email <mailto:daniel.cornwall at alaska.gov>| web 
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> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org 
> <archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf 
> Of *Kevin W. Schlottmann
> *Sent:* Tuesday, March 1, 2022 10:52 AM
> *To:* Archivesspace Users Group 
> <archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] User Defined Fields use cases
>
>
> 	
>
> *CAUTION:*This email originated from outside the State of Alaska mail 
> system. Do not click links or open attachments unless you recognize 
> the sender and know the content is safe.
>
> Hi Bri,
>
> On resource records, we use user-defined strings to store OCLC 
> numbers, and have a little custom mapping that outputs these to the 
> MARC 035 field.  We also have a user-defined controlled vocabulary 
> list that we use to assign records to a collecting area (e.g. 
> Literature, US History) that correspond to a curatorial area of strength.
>
> BTW I love this thread - it's great to see how others are using these 
> fields.
>
> Best,
>
> Kevin
>
> On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt <Corey.Schmidt at uga.edu> 
> wrote:
>
>     Hey Bri,
>
>     We use User Defined Fields for our resource records to keep track
>     of acquisition data from legacy catalog systems and practices. For
>     instance:
>
>     integer_1: GALIN Accession Number - old old catalog
>
>     integer_2: GIL Accession Number – current catalog, but old practice
>
>     text_1: Arrival Status/Gift Information
>
>     text_4: Donor Information
>
>     date_1: Date Received
>
>
>     Corey
>
>     *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org
>     [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org]
>     *On Behalf Of *McLaughlin, Brianna Jean
>     *Sent:* Tuesday, March 1, 2022 12:30 PM
>     *To:* archivesspace_users_group at lyralists.lyrasis.org
>     *Subject:* [Archivesspace_Users_Group] User Defined Fields use cases
>
>     [EXTERNAL SENDER - PROCEED CAUTIOUSLY]
>
>     Hi all,
>
>     Would anyone mind sharing some uses cases for User Defined Fields
>     on Resource or Accession records?
>
>     Thanks!
>
>     Bri McLaughlin, she/her/hers
>
>     Visiting Metadata Services Librarian
>
>     Indiana University
>
>     812-856-3321
>
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>
>
> -- 
>
> Kevin Schlottmann
> Head of Archives Processing
> Rare Book & Manuscript Library
> Butler Library, Room 801
>
> Columbia University
>
> /Pronouns: he/him/his/
>
> 535 W. 114th St., New York, NY  10027
> (212) 854-8483
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>
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