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<p>User defined fields aren't shown in the PUI. They presumably
aren't included in exports or the OAI-PMH service either so, in
terms of long-term preservation of metadata, they probably
shouldn't be used for anything you'd want to be migrated, if
switching to another system in the future. Although it is possible
to write a plug-in to include them in exports, or to make them
display in the PUI.<br>
</p>
<p>Andrew.</p>
<p><br>
</p>
<div class="moz-cite-prefix">On 09/03/2022 01:39, Cornwall, Daniel D
(EED) wrote:<br>
</div>
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<p class="MsoNormal">It’s good to see these use cases. Can
anyone out there tell me if user defined fields show in the
public interface? We would not want them too, but my reading
of the User Defined Fields was that the documentation was
silent on where it displayed. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks! – Daniel<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Open
Sans",sans-serif"><img style="width:1.375in;height:1.3416in" id="Picture_x0020_3" src="cid:part1.UAKXrkTS.RCltOdV0@bodleian.ox.ac.uk" class="" width="132" height="129"></span><span style="font-family:"Open Sans",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Open
Sans ExtraBold",sans-serif">====================================================<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Open
Sans ExtraBold",sans-serif">Daniel Cornwall<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Open
Sans",sans-serif">Pronouns: he/him/his<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:8.0pt;line-height:105%;font-family:"Open
Sans",sans-serif">Continuing Resources
Libarian<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:8.0pt;line-height:105%;font-family:"Open
Sans",sans-serif">Information Services Staff,
Alaska State Library<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:8.0pt;line-height:105%;font-family:"Open
Sans",sans-serif"><o:p> </o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif;color:#C00000">Andrew P.
Kashevaroff Building</span><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif">Phone:
</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif">907.465.2988<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif">Mail:</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif"> PO Box 110571, Juneau, AK
99811<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif">Visit:</span></b><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif"> 395 Whittier St., Juneau, AK
99801<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif;color:#C00000"> </span><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Open
Sans",sans-serif"><a href="mailto:daniel.cornwall@alaska.gov" moz-do-not-send="true">email</a><span style="color:#C00000"> |
</span><a href="http://library.alaska.gov/" moz-do-not-send="true">web</a><span style="color:#C00000"> |
</span><a href="http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm" moz-do-not-send="true">sign up for event
notifications</a>
<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b>
<a class="moz-txt-link-abbreviated" href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>
<a class="moz-txt-link-rfc2396E" href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><archivesspace_users_group-bounces@lyralists.lyrasis.org></a>
<b>On Behalf Of </b>Kevin W. Schlottmann<br>
<b>Sent:</b> Tuesday, March 1, 2022 10:52 AM<br>
<b>To:</b> Archivesspace Users Group
<a class="moz-txt-link-rfc2396E" href="mailto:archivesspace_users_group@lyralists.lyrasis.org"><archivesspace_users_group@lyralists.lyrasis.org></a><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] User
Defined Fields use cases<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
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email originated from outside the State of Alaska
mail system. Do not click links or open
attachments unless you recognize the sender and
know the content is safe. </span><o:p></o:p></p>
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<div>
<p class="MsoNormal">Hi Bri,<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">On resource records, we use
user-defined strings to store OCLC numbers, and have a
little custom mapping that outputs these to the MARC 035
field. We also have a user-defined controlled
vocabulary list that we use to assign records to a
collecting area (e.g. Literature, US History) that
correspond to a curatorial area of strength.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">BTW I love this thread - it's great
to see how others are using these fields. <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Best,<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Kevin<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div>
<p class="MsoNormal">On Tue, Mar 1, 2022 at 1:43 PM Corey
Schmidt <<a href="mailto:Corey.Schmidt@uga.edu" moz-do-not-send="true" class="moz-txt-link-freetext">Corey.Schmidt@uga.edu</a>>
wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">Hey Bri,<br>
<br>
We use User Defined Fields for our resource
records to keep track of acquisition data from
legacy catalog systems and practices. For
instance:<br>
<br>
integer_1: GALIN Accession Number - old old
catalog</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">integer_2: GIL Accession
Number – current catalog, but old practice</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">text_1: Arrival Status/Gift
Information
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">text_4: Donor Information
</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">date_1: Date Received</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"><br>
Corey</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
<div>
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1.0pt;padding:3.0pt 0in 0in
0in;border-color:currentcolor currentcolor">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b>
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank" moz-do-not-send="true" class="moz-txt-link-freetext">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank" moz-do-not-send="true" class="moz-txt-link-freetext">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>McLaughlin, Brianna Jean<br>
<b>Sent:</b> Tuesday, March 1, 2022 12:30 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank" moz-do-not-send="true" class="moz-txt-link-freetext">
archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] User
Defined Fields use cases<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Times
New Roman",serif;color:#BA0C2F">[EXTERNAL
SENDER - PROCEED CAUTIOUSLY]</span><o:p></o:p></p>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Hi
all,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Would
anyone mind sharing some uses cases for User
Defined Fields on Resource or Accession records?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thanks!<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Bri
McLaughlin, she/her/hers<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Visiting
Metadata Services Librarian<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Indiana
University <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">812-856-3321<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
</div>
</div>
</div>
<p class="MsoNormal">_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" target="_blank" moz-do-not-send="true" class="moz-txt-link-freetext">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=04%7C01%7Cdaniel.cornwall%40alaska.gov%7C5db5eedfeb1b45a72ddc08d9fbbd0cfc%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C637817611766737787%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=%2B4dTvCmav%2B2bf6xov5tmlR1nN%2BCDq25wky19XNjruag%3D&reserved=0" target="_blank" moz-do-not-send="true">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><o:p></o:p></p>
</blockquote>
</div>
<p class="MsoNormal"><br clear="all">
<br>
-- <o:p></o:p></p>
<div>
<div>
<p class="MsoNormal">Kevin Schlottmann<br>
Head of Archives Processing<br>
Rare Book & Manuscript Library<br>
Butler Library, Room 801<o:p></o:p></p>
<div>
<p class="MsoNormal">Columbia University<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><i>Pronouns: he/him/his</i><o:p></o:p></p>
</div>
<p class="MsoNormal">535 W. 114th St., New York, NY 10027<br>
(212) 854-8483<o:p></o:p></p>
</div>
</div>
</div>
</div>
<br>
<fieldset class="moz-mime-attachment-header"></fieldset>
<pre class="moz-quote-pre" wrap="">_______________________________________________
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