[Archivesspace_Users_Group] [External] Re: User Defined Fields use cases

McLaughlin, Brianna Jean brijmcla at iu.edu
Wed Mar 2 11:42:57 EST 2022

Thank you all for the examples!

Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Kevin W. Schlottmann
Sent: Tuesday, March 1, 2022 2:52 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [External] Re: [Archivesspace_Users_Group] User Defined Fields use cases

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Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and have a little custom mapping that outputs these to the MARC 035 field.  We also have a user-defined controlled vocabulary list that we use to assign records to a collecting area (e.g. Literature, US History) that correspond to a curatorial area of strength.

BTW I love this thread - it's great to see how others are using these fields.



On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt <Corey.Schmidt at uga.edu<mailto:Corey.Schmidt at uga.edu>> wrote:
Hey Bri,

We use User Defined Fields for our resource records to keep track of acquisition data from legacy catalog systems and practices. For instance:

integer_1: GALIN Accession Number - old old catalog
integer_2: GIL Accession Number – current catalog, but old practice
text_1: Arrival Status/Gift Information
text_4: Donor Information
date_1: Date Received


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of McLaughlin, Brianna Jean
Sent: Tuesday, March 1, 2022 12:30 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] User Defined Fields use cases

Hi all,

Would anyone mind sharing some uses cases for User Defined Fields on Resource or Accession records?


Bri McLaughlin, she/her/hers
Visiting Metadata Services Librarian
Indiana University

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Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>

Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
Pronouns: he/him/his
535 W. 114th St., New York, NY  10027
(212) 854-8483
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