[Archivesspace_Users_Group] User Defined Fields use cases

Kevin W. Schlottmann kws2126 at columbia.edu
Tue Mar 1 14:52:24 EST 2022


Hi Bri,

On resource records, we use user-defined strings to store OCLC numbers, and
have a little custom mapping that outputs these to the MARC 035 field.  We
also have a user-defined controlled vocabulary list that we use to assign
records to a collecting area (e.g. Literature, US History) that correspond
to a curatorial area of strength.

BTW I love this thread - it's great to see how others are using these
fields.

Best,

Kevin

On Tue, Mar 1, 2022 at 1:43 PM Corey Schmidt <Corey.Schmidt at uga.edu> wrote:

> Hey Bri,
>
> We use User Defined Fields for our resource records to keep track of
> acquisition data from legacy catalog systems and practices. For instance:
>
> integer_1: GALIN Accession Number - old old catalog
>
> integer_2: GIL Accession Number – current catalog, but old practice
>
> text_1: Arrival Status/Gift Information
>
> text_4: Donor Information
>
> date_1: Date Received
>
>
> Corey
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *McLaughlin,
> Brianna Jean
> *Sent:* Tuesday, March 1, 2022 12:30 PM
> *To:* archivesspace_users_group at lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] User Defined Fields use cases
>
>
>
> [EXTERNAL SENDER - PROCEED CAUTIOUSLY]
>
> Hi all,
>
>
>
> Would anyone mind sharing some uses cases for User Defined Fields on
> Resource or Accession records?
>
>
>
> Thanks!
>
>
>
> Bri McLaughlin, she/her/hers
>
> Visiting Metadata Services Librarian
>
> Indiana University
>
> 812-856-3321
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
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>


-- 
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
*Pronouns: he/him/his*
535 W. 114th St., New York, NY  10027
(212) 854-8483
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