[Archivesspace_Users_Group] Agent/Subject record merging in multi-repository setting

Daniel Michelson dmichelson at smith.edu
Mon Sep 28 10:19:34 EDT 2020

Hi Betty,

Agents and subjects are not specific to repositories, so it shouldn't
matter whether it is linked to records in multiple repositories.  We have
not encountered any problems relating to multiple repositories when merging
agents or subjects.

All the best,


On Mon, Sep 28, 2020 at 10:10 AM Coup, Betts <elizabeth_coup at harvard.edu>

> Greetings all,
> The ArchivesSpace Subject and Agent Taskforce at Harvard Library is
> working to develop best practices for subject and agent record creation,
> editing, and merging, and we're wondering if anyone might have experience
> with merging agent and subject records in a multi-repository setting in
> ArchivesSpace? We're currently exploring potential data clean-up options
> but are concerned about what happens when agent records linked to multiple
> different repositories' resource records are merged (and likewise for
> subject records and resource records). Do all the resource records remain
> linked to the merged, single agent record (or subject record)? How were you
> able to ensure no links were lost to other repositories' resource records?
> If other institutions are in a similar multi-repository situation and
> completed merging successfully, would you mind sharing your workflows or
> processes and how you ensured there weren't links lost between
> agents/subjects and resource records?
> Many thanks in advance for your time and help!
> Best,
> Betts Coup
> Paula Aloisio
> Julianna Kuipers
> Amber LaFountain
> Subject and Agent Taskforce
> Betts Coup (she/hers)
> Processing Archivist
> Houghton Library
> elizabeth_coup at harvard.edu
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Dan Michelson
Project Manager Archivist
Smith College Special Collections

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