[Archivesspace_Users_Group] Agent/Subject record merging in multi-repository setting

[Daniel Michelson]

Sorry for misspelling your name!

Dan

On Mon, Sep 28, 2020 at 10:19 AM Daniel Michelson <dmichelson at smith.edu>
wrote:

> Hi Betty,
>
> Agents and subjects are not specific to repositories, so it shouldn't
> matter whether it is linked to records in multiple repositories.  We have
> not encountered any problems relating to multiple repositories when merging
> agents or subjects.
>
> All the best,
>
> Dan
>
> On Mon, Sep 28, 2020 at 10:10 AM Coup, Betts <elizabeth_coup at harvard.edu>
> wrote:
>
>> Greetings all,
>>
>> The ArchivesSpace Subject and Agent Taskforce at Harvard Library is
>> working to develop best practices for subject and agent record creation,
>> editing, and merging, and we're wondering if anyone might have experience
>> with merging agent and subject records in a multi-repository setting in
>> ArchivesSpace? We're currently exploring potential data clean-up options
>> but are concerned about what happens when agent records linked to multiple
>> different repositories' resource records are merged (and likewise for
>> subject records and resource records). Do all the resource records remain
>> linked to the merged, single agent record (or subject record)? How were you
>> able to ensure no links were lost to other repositories' resource records?
>>
>> If other institutions are in a similar multi-repository situation and
>> completed merging successfully, would you mind sharing your workflows or
>> processes and how you ensured there weren't links lost between
>> agents/subjects and resource records?
>>
>> Many thanks in advance for your time and help!
>>
>> Best,
>> Betts Coup
>> Paula Aloisio
>> Julianna Kuipers
>> Amber LaFountain
>> Subject and Agent Taskforce
>>
>> Betts Coup (she/hers)
>> Processing Archivist
>> Houghton Library
>> elizabeth_coup at harvard.edu
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>
>
> --
> Dan Michelson
> Project Manager Archivist
> Smith College Special Collections
>
> The Special Collections reading room is closed. As of March 18th, all
> Special Collections staff will be working remotely. Smith course support is
> our primary responsibility at this time.
>
> Minimal reference services will be managed remotely by staff. Reference
> inquiries that require access to physical materials will be held in order
> of when they were received and responded to once the campus is reopened.
> Expect a four to six week delay, minimum. There is a moratorium on
> digitization services.
>
> For information about Smith College’s response to Covid-19, please visit
> the college’s official website
> <https://www.smith.edu/student-life/health-wellness/coronavirus>. For
> information about library services during this time, information is
> available on our website
> <https://libraries.smith.edu/library-services-during-covid-19>.
>


-- 
Dan Michelson
Project Manager Archivist
Smith College Special Collections

The Special Collections reading room is closed. As of March 18th, all
Special Collections staff will be working remotely. Smith course support is
our primary responsibility at this time.

Minimal reference services will be managed remotely by staff. Reference
inquiries that require access to physical materials will be held in order
of when they were received and responded to once the campus is reopened.
Expect a four to six week delay, minimum. There is a moratorium on
digitization services.

For information about Smith College’s response to Covid-19, please visit
the college’s official website
<https://www.smith.edu/student-life/health-wellness/coronavirus>. For
information about library services during this time, information is
available on our website
<https://libraries.smith.edu/library-services-during-covid-19>.
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