<div dir="ltr"><div>Hi Betty,</div><div><br></div><div>Agents and subjects are not specific to repositories, so it shouldn't matter whether it is linked to records in multiple repositories. We have not encountered any problems relating to multiple repositories when merging agents or subjects.</div><div><br></div><div>All the best,</div><div><br></div><div>Dan<br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Sep 28, 2020 at 10:10 AM Coup, Betts <<a href="mailto:elizabeth_coup@harvard.edu">elizabeth_coup@harvard.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
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Greetings all,</div>
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The ArchivesSpace Subject and Agent Taskforce at Harvard Library is working to develop best practices for subject and agent record creation, editing, and merging, and we're wondering if anyone might have experience with merging agent and subject records in
a multi-repository setting in ArchivesSpace? We're currently exploring potential data clean-up options but are concerned about what happens when agent records linked to multiple different repositories' resource records are merged (and likewise for subject
records and resource records). Do all the resource records remain linked to the merged, single agent record (or subject record)? How were you able to ensure no links were lost to other repositories' resource records?</div>
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If other institutions are in a similar multi-repository situation and completed merging successfully, would you mind sharing your workflows or processes and how you ensured there weren't links lost between agents/subjects and resource records?</div>
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Many thanks in advance for your time and help!</div>
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Best,</div>
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Betts Coup</div>
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Paula Aloisio</div>
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Julianna Kuipers</div>
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Amber LaFountain</div>
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<span style="font-family:Calibri,Arial,Helvetica,sans-serif;background-color:rgb(255,255,255);display:inline">Subject and Agent Taskforce<span> </span></span><br>
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<div>Betts Coup (she/hers)<br>
Processing Archivist<br>
Houghton Library<br>
<a href="mailto:elizabeth_coup@harvard.edu" target="_blank">elizabeth_coup@harvard.edu</a><br>
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</blockquote></div><br clear="all"><br>-- <br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div>Dan Michelson</div><div>Project Manager Archivist<br></div><div>Smith College Special Collections</div><div><br></div><div><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><font size="2"><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">The Special Collections reading room is closed. As of March 18th, all Special Collections staff will be working remotely. Smith course support is our primary responsibility at this time. </span></font></p><font size="2"><br></font><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><font size="2"><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Minimal reference services will be managed remotely by staff. Reference inquiries that require access to physical materials will be held in order of when they were received and responded to once the campus is reopened. Expect a four to six week delay, minimum. There is a moratorium on digitization services. </span></font></p><font size="2"><br><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">For information about Smith College’s response to Covid-19, </span><a href="https://www.smith.edu/student-life/health-wellness/coronavirus" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">please visit the college’s official website</span></a><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">. For information about library services during this time, information is available on </span><a href="https://libraries.smith.edu/library-services-during-covid-19" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">our website</span></a><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">.</span><span style="font-family:"Playfair Display",serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"></span></font></div></div></div></div></div></div></div></div></div></div></div>