[Archivesspace_Users_Group] General help on rights statements

[Bowers, Kate A.]

Jodi:

Thanks for responding!

Would
“AS rights statements are for use only if ArchivesSpace is your system of record for rights statements for digital preservation or needs to hold rights statements for digital preservation for reasons of inter-operability.”
be accurate?

Context: We don’t use them, but I need to explain what they are for. I  was hoping someone had written up their purpose in a clear, credible way that I could just copy!

Kate

Kate Bowers
Collections Services Archivist for Metadata, Standards, and Systems
Harvard University Archives
kate_bowers at harvard.edu
https://archives.harvard.edu
617-998-5238

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Allison-Bunnell, Jodi
Sent: Thursday, October 1, 2020 3:32 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] General help on rights statements

As one of the people on the ASpace Trainer’s Group who developed the training for these modules, I can confirm that the purpose and use of these can be hard to understand!

CGA/CGU statements are pretty straightforward so long as you’re following DACS.

Rights statements are much less straightforward. They are really for specific use cases for some very large and complex institutions who are integrating RS with PREMIS data in preservation systems, and where the data is getting created in those systems and imported into ASpace.

Best, Jodi

Jodi Allison-Bunnell
(pronouns: She, her)
Head of Archives and Special Collections, University Archivist
Montana State University Library
jodi.allisonbunnell at montana.edu<mailto:jodi.allisonbunnell at montana.edu> ​
406-994-5297




On Oct 1, 2020, at 10:08 AM, Daniel Michelson <dmichelson at smith.edu<mailto:dmichelson at smith.edu>> wrote:

Hi Kate,

DACS (or ISAD(G)/other national standards) explain the differences between Conditions governing access<https://urldefense.proofpoint.com/v2/url?u=https-3A__saa-2Dts-2Ddacs.github.io_dacs_06-5Fpart-5FI_05-5Fchapter-5F04_01-5Fconditions-5Fgoverning-5Faccess.html&d=DwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=__XCKR6GHtw9yTZCUkOrCQeRO6-yxP3PDIhYhUhl0yM&s=60kQ-f0H9L0kCOGV2rUA6WXBEf8Qa4pburK8nM5bXPQ&e=> and Conditions governing use<https://urldefense.proofpoint.com/v2/url?u=https-3A__saa-2Dts-2Ddacs.github.io_dacs_06-5Fpart-5FI_05-5Fchapter-5F04_04-5Fconditions-5Fgoverning-5Freproduction-5Fand-5Fuse.html&d=DwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=__XCKR6GHtw9yTZCUkOrCQeRO6-yxP3PDIhYhUhl0yM&s=bOGbq5fRTPTBTngUmia-Jm2kzKzVHDibRdRDA8la7fo&e=>.

There is definitely a lot of uncertainty in the community about how the rights statements module in ArchivesSpace should be used.  All I can say is that they are derived from PREMIS and it's not clear how different organizations are using it.

All the best,

Dan

On Thu, Oct 1, 2020 at 11:48 AM Bowers, Kate A. <kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>> wrote:
I cannot find good basic information on the purpose and use of rights statements in ArchivesSpace.  I am particularly looking something that would describe the differences among the purpose and uses of:

•        Conditions governing access

•        Conditions governing use

•        Rights statements

Does anyone have good local documentation or know a direct link to official AS documentation that would help?  (I’ve found https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/897352054/Rights+Statements+Sub-Record+v2.1.0+-+Agents<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ArchivesSpaceUserManual_pages_897352054_Rights-2BStatements-2BSub-2DRecord-2Bv2.1.0-2B-2D-2BAgents&d=DwMGaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=__XCKR6GHtw9yTZCUkOrCQeRO6-yxP3PDIhYhUhl0yM&s=HIqQipZnkIydtxn7pgAe2BoGW6Jz4zQRQkAPJEAlLf0&e=> but it really doesn’t address why or when you would use a rights statement).

Thanks!

Kate
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--
Dan Michelson
Project Manager Archivist
Smith College Special Collections

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