[Archivesspace_Users_Group] Top Container Searching

Fri Dec 4 16:29:10 EST 2020

Hi Wendy,

I wanted to chime in about the new behavior for type-aheads in the Manage
Top Containers view, especially the Resource field. Since upgrading to
version 2.8.0, a number of our users have also noticed that this change
makes it difficult to bring up the boxes they want. We are considering
putting together a feature request to address this, but in the meantime,
we've identified some strategies that have helped us. Hopefully, they'll be
of use to you as well.

We've found that using Lucene queries
<https://lucene.apache.org/core/2_9_4/queryparsersyntax.html> with a
collection's title produces relevant options. I'll include some screenshots
below, but as an example, typing *National Lawyers Guild *does not include
the NLG collection in my immediate options, but typing *title:National
Lawyers Guild* does.

Standard search with collection not in results:
[image: Screen Shot 2020-12-04 at 4.16.11 PM.png]

Lucene search with collection in results:
[image: Screen Shot 2020-12-04 at 4.16.49 PM.png]

When attempting to navigate to a collection's containers using the
collection identifier, we've found that putting the identifier in quotation
marks improves the search relevance. Using the same collection as above,
typing *TAM 191 *does not include the collection, whereas "TAM 191" does
(although still imperfectly, as it is fourth in the list).

Identifier search without quotation marks (collection not in results):
[image: Screen Shot 2020-12-04 at 4.22.18 PM.png]

Identifier search with quotation marks (collection in results):
[image: Screen Shot 2020-12-04 at 4.22.30 PM.png]

We've found these to be helpful strategies; I hope they are useful to you
as well. Take care,
Rachel

On Wed, Dec 2, 2020 at 4:21 PM Christine Di Bella <
christine.dibella at lyrasis.org> wrote:

> Hello Wendy,
>
>
>
> As you note, various improvements have been made to the Manage Top
> Containers searching in recent releases. (A big thank you to the folks at
> Harvard for their recent contributions in this area, including making the
> terms used in the last search sticky.) Across the application, we also
> added resource identifiers to the typeahead/linker display area in 2.8.1 to
> make it easier for users to identify which resource is the one of interest.
> There’s more information about using the Manage Top Containers area in the
> ArchivesSpace Help Center (
> https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/917045261/ArchivesSpace+Help+Center
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_917045261_ArchivesSpace-2BHelp-2BCenter&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=HQCfJimuU4O7o6SRylPgjhdIvbEOIpWlK_nm5EdlnAI&e=>).
>
>
>
>
> You’re correct that right now the typeaheads do a keyword search across
> all resource records as a user is typing along. Nothing is currently
> planned to change that, but please feel free to submit a feature request to
> JIRA if you’d like to suggest this behavior be changed. There’s information
> about how to do that at
> https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_19202060_How-2Bto-2BRequest-2Ba-2BNew-2BFeature&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=oL0EkAgYnH1rvraNrzSojC08VazYv2gOVMAkh-BpVi8&e=>
> .
>
>
>
> Christine
>
>
>
> Christine Di Bella
>
> ArchivesSpace Program Manager
>
> christine.dibella at lyrasis.org
>
> 800.999.8558 x2905
>
> 678-235-2905
>
>
>
>
>
> [image: ASpaceOrgHomeMedium]
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Wendy
> Scheir
> *Sent:* Wednesday, December 2, 2020 3:25 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Top Container Searching
>
>
>
> Hi again,
>
>
>
> I sent this inquiry right before the Thanksgiving holiday, so it may have
> been buried in people's inboxes. Can anyone shed light on my question about
> existing and planned top container functionality?
>
>
>
> All best,
>
> Wendy
>
> ____________________________________
>
>
> *WENDY SCHEIR **DIRECTOR*
>
> 66 5TH AVENUE, NEW YORK, NY 10011
> scheirw at newschool.edu
>
> *T* 212.229.5942 x2888
>
> Explore the Archives
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.newschool.edu_archives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=dM3dzH0nGutGHDdvt2m7Q945YqyctpBlbc2KS4w3WJo&e=>
>  | Digital Collections from the Archives
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__digitalarchives.library.newschool.edu_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=ODnCOVsyrXh7iWy4G0N1jbjG2NWSg14zC2oK3FMOMNQ&e=>
>  | New School Histories
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__newschoolhistories.org_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=Vq5P8w7aye1gQ9f9eZ6SnDVI2mi8IO8igO5eMO2RpFk&e=>
>  | @tnsarchives
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_tnsarchives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=zP711tUijFfbOrKguiPmBRH_F-jectcSMiqADN1AQWM&e=>
>
>
>
>
>
> On Wed, Nov 25, 2020 at 2:12 PM Wendy Scheir <scheirw at newschool.edu>
> wrote:
>
> Hi,
>
>
>
> We've started working with v2.8.1 and welcome the improvements to top
> container searching. We noticed that the Resource field does not limit
> searches to Resource *title*, but rather is a keyword search across
> resources. Are there plans to add the capability of limiting search results
> to resource title? This functionality would reduce a result list from
> potentially hundreds of records to a handful, which would be very useful to
> us, as it would, I'd imagine, to other ASpace members.
>
>
>
> Many thanks,
>
>
>
> Wendy
>
> ____________________________________
>
>
> *WENDY SCHEIR **DIRECTOR*
>
> 66 5TH AVENUE, NEW YORK, NY 10011
> scheirw at newschool.edu
>
> *T* 212.229.5942 x2888
>
> Explore the Archives
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.newschool.edu_archives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=dM3dzH0nGutGHDdvt2m7Q945YqyctpBlbc2KS4w3WJo&e=>
>  | Digital Collections from the Archives
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__digitalarchives.library.newschool.edu_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=ODnCOVsyrXh7iWy4G0N1jbjG2NWSg14zC2oK3FMOMNQ&e=>
>  | New School Histories
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__newschoolhistories.org_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=Vq5P8w7aye1gQ9f9eZ6SnDVI2mi8IO8igO5eMO2RpFk&e=>
>  | @tnsarchives
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_tnsarchives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=zP711tUijFfbOrKguiPmBRH_F-jectcSMiqADN1AQWM&e=>
>
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>
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>

-- 
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu
My pronouns are she/her/hers
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