[Archivesspace_Users_Group] Top Container Searching

Mon Dec 7 17:59:20 EST 2020

Dear Rachel,

Thanks so much for following up. I tried both of your suggestions and they
work really well!

All best,
Wendy

____________________________________

WENDY SCHEIR
*DIRECTOR*

66 5TH AVENUE, NEW YORK, NY 10011
scheirw at newschool.edu

T 212.229.5942 x2888

Explore the Archives <http://library.newschool.edu/archives> | Digital
Collections from the Archives
<http://digitalarchives.library.newschool.edu/> | New School Histories
<http://newschoolhistories.org/> | @tnsarchives
<https://twitter.com/tnsarchives>

On Fri, Dec 4, 2020 at 4:30 PM Rachel Aileen Searcy <rachel.searcy at nyu.edu>
wrote:

> Hi Wendy,
>
> I wanted to chime in about the new behavior for type-aheads in the Manage
> Top Containers view, especially the Resource field. Since upgrading to
> version 2.8.0, a number of our users have also noticed that this change
> makes it difficult to bring up the boxes they want. We are considering
> putting together a feature request to address this, but in the meantime,
> we've identified some strategies that have helped us. Hopefully, they'll be
> of use to you as well.
>
> We've found that using Lucene queries
> <https://lucene.apache.org/core/2_9_4/queryparsersyntax.html> with a
> collection's title produces relevant options. I'll include some screenshots
> below, but as an example, typing *National Lawyers Guild *does not
> include the NLG collection in my immediate options, but typing *title:National
> Lawyers Guild* does.
>
> Standard search with collection not in results:
> [image: Screen Shot 2020-12-04 at 4.16.11 PM.png]
>
>
> Lucene search with collection in results:
> [image: Screen Shot 2020-12-04 at 4.16.49 PM.png]
>
> When attempting to navigate to a collection's containers using the
> collection identifier, we've found that putting the identifier in quotation
> marks improves the search relevance. Using the same collection as above,
> typing *TAM 191 *does not include the collection, whereas "TAM 191" does
> (although still imperfectly, as it is fourth in the list).
>
> Identifier search without quotation marks (collection not in results):
> [image: Screen Shot 2020-12-04 at 4.22.18 PM.png]
>
>
> Identifier search with quotation marks (collection in results):
> [image: Screen Shot 2020-12-04 at 4.22.30 PM.png]
>
> We've found these to be helpful strategies; I hope they are useful to you
> as well. Take care,
> Rachel
>
> On Wed, Dec 2, 2020 at 4:21 PM Christine Di Bella <
> christine.dibella at lyrasis.org> wrote:
>
>> Hello Wendy,
>>
>>
>>
>> As you note, various improvements have been made to the Manage Top
>> Containers searching in recent releases. (A big thank you to the folks at
>> Harvard for their recent contributions in this area, including making the
>> terms used in the last search sticky.) Across the application, we also
>> added resource identifiers to the typeahead/linker display area in 2.8.1 to
>> make it easier for users to identify which resource is the one of interest.
>> There’s more information about using the Manage Top Containers area in the
>> ArchivesSpace Help Center (
>> https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/917045261/ArchivesSpace+Help+Center
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_917045261_ArchivesSpace-2BHelp-2BCenter&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=HQCfJimuU4O7o6SRylPgjhdIvbEOIpWlK_nm5EdlnAI&e=>).
>>
>>
>>
>>
>> You’re correct that right now the typeaheads do a keyword search across
>> all resource records as a user is typing along. Nothing is currently
>> planned to change that, but please feel free to submit a feature request to
>> JIRA if you’d like to suggest this behavior be changed. There’s information
>> about how to do that at
>> https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_19202060_How-2Bto-2BRequest-2Ba-2BNew-2BFeature&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=oL0EkAgYnH1rvraNrzSojC08VazYv2gOVMAkh-BpVi8&e=>
>> .
>>
>>
>>
>> Christine
>>
>>
>>
>> Christine Di Bella
>>
>> ArchivesSpace Program Manager
>>
>> christine.dibella at lyrasis.org
>>
>> 800.999.8558 x2905
>>
>> 678-235-2905
>>
>>
>>
>>
>>
>> [image: ASpaceOrgHomeMedium]
>>
>>
>>
>>
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
>> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Wendy
>> Scheir
>> *Sent:* Wednesday, December 2, 2020 3:25 PM
>> *To:* Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* Re: [Archivesspace_Users_Group] Top Container Searching
>>
>>
>>
>> Hi again,
>>
>>
>>
>> I sent this inquiry right before the Thanksgiving holiday, so it may have
>> been buried in people's inboxes. Can anyone shed light on my question about
>> existing and planned top container functionality?
>>
>>
>>
>> All best,
>>
>> Wendy
>>
>> ____________________________________
>>
>>
>> *WENDY SCHEIR **DIRECTOR*
>>
>> 66 5TH AVENUE, NEW YORK, NY 10011
>> scheirw at newschool.edu
>>
>> *T* 212.229.5942 x2888
>>
>> Explore the Archives
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.newschool.edu_archives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=dM3dzH0nGutGHDdvt2m7Q945YqyctpBlbc2KS4w3WJo&e=>
>>  | Digital Collections from the Archives
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__digitalarchives.library.newschool.edu_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=ODnCOVsyrXh7iWy4G0N1jbjG2NWSg14zC2oK3FMOMNQ&e=>
>>  | New School Histories
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__newschoolhistories.org_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=Vq5P8w7aye1gQ9f9eZ6SnDVI2mi8IO8igO5eMO2RpFk&e=>
>>  | @tnsarchives
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_tnsarchives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=zP711tUijFfbOrKguiPmBRH_F-jectcSMiqADN1AQWM&e=>
>>
>>
>>
>>
>>
>> On Wed, Nov 25, 2020 at 2:12 PM Wendy Scheir <scheirw at newschool.edu>
>> wrote:
>>
>> Hi,
>>
>>
>>
>> We've started working with v2.8.1 and welcome the improvements to top
>> container searching. We noticed that the Resource field does not limit
>> searches to Resource *title*, but rather is a keyword search across
>> resources. Are there plans to add the capability of limiting search results
>> to resource title? This functionality would reduce a result list from
>> potentially hundreds of records to a handful, which would be very useful to
>> us, as it would, I'd imagine, to other ASpace members.
>>
>>
>>
>> Many thanks,
>>
>>
>>
>> Wendy
>>
>> ____________________________________
>>
>>
>> *WENDY SCHEIR **DIRECTOR*
>>
>> 66 5TH AVENUE, NEW YORK, NY 10011
>> scheirw at newschool.edu
>>
>> *T* 212.229.5942 x2888
>>
>> Explore the Archives
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.newschool.edu_archives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=dM3dzH0nGutGHDdvt2m7Q945YqyctpBlbc2KS4w3WJo&e=>
>>  | Digital Collections from the Archives
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__digitalarchives.library.newschool.edu_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=ODnCOVsyrXh7iWy4G0N1jbjG2NWSg14zC2oK3FMOMNQ&e=>
>>  | New School Histories
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__newschoolhistories.org_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=Vq5P8w7aye1gQ9f9eZ6SnDVI2mi8IO8igO5eMO2RpFk&e=>
>>  | @tnsarchives
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_tnsarchives&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=zP711tUijFfbOrKguiPmBRH_F-jectcSMiqADN1AQWM&e=>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>
>> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=0GTw6PzEVwCdgnkEGw1r45Rq1Og3I77FskPyHQspRU8&s=YjmJ1VPRVdqP-orZxDsmWfRrqHfp1I7hXvw7IfvyQUg&e=
>>
>
>
> --
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
> New York University Libraries
> 212.998.2539 | rachel.searcy at nyu.edu
> My pronouns are she/her/hers
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20201207/73fd03b6/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 6608 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20201207/73fd03b6/attachment-0001.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Screen Shot 2020-12-04 at 4.16.11 PM.png
Type: image/png
Size: 228080 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20201207/73fd03b6/attachment-0004.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Screen Shot 2020-12-04 at 4.16.49 PM.png
Type: image/png
Size: 169355 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20201207/73fd03b6/attachment-0005.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Screen Shot 2020-12-04 at 4.22.18 PM.png
Type: image/png
Size: 199911 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20201207/73fd03b6/attachment-0006.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Screen Shot 2020-12-04 at 4.22.30 PM.png
Type: image/png
Size: 193827 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20201207/73fd03b6/attachment-0007.png>