[Archivesspace_Users_Group] Microfilm Numbers

[Hand, Sarit]

HI,

Are you creating Resource Records or Archival Object records for the microfilms? If so, can you use the MF# for the identifier there? You can spawn a record from the accession OR create a record then link the accession record.  Be aware that accession records can only be linked at the Resource Record level.  You can link as many as you want.

Cheers,
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[signature-96]



Sarit Hand
Digital Archivist
AP Corporate Archives
shand at ap.org<mailto:shand at ap.org>
www.ap.org<http://www.ap.org/>
200 Liberty Street
New York, NY 10281
T 212.621.7035
F 212.621.1723


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Patricia Mitchell
Sent: Monday, April 20, 2020 11:23 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Microfilm Numbers

Hi, I'm working on migrating legacy accession data to ArchivesSpace. All of our accessions have unique identifiers assigned to them, but some also have unique numbers assigned to them when they're microfilmed. An example would be: Ac. No. 2020-053, MF. 100. For migrating into ArchivesSpace, I would likely put 2020 in the first accession number field, followed by 053 in the second accession number field, but what should I do with the MF number? This is info we'd like to retain obviously, and we could put it in a user-identified field, but I'm trying to avoid creating too many custom fields if there are appropriate fields already available in ArchivesSpace. Does anyone else have more than one unique identifier assigned to a collection? Any ideas for where to record this data?


Patsy Mitchell

Electronic Records Archivist

Tennessee State Library & Archives

Office of Tennessee Secretary of State Tre Hargett

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