[Archivesspace_Users_Group] Microfilm Numbers

[Rachel Donahue]

Hi Patsy,

I would probably put the microfilm number in as an External Document. The
Location doesn't *have* to be a URL, even if it's preferred.

--Rachel


On Mon, Apr 20, 2020 at 12:07 PM Hand, Sarit <shand at ap.org> wrote:

> HI,
>
>
>
> Are you creating Resource Records or Archival Object records for the
> microfilms? If so, can you use the MF# for the identifier there? You can
> spawn a record from the accession OR create a record then link the
> accession record.  Be aware that accession records can only be linked at
> the Resource Record level.  You can link as many as you want.
>
>
>
> Cheers,
>
> [image: cid:image001.jpg at 01D16B1C.33577140]
>
>
>
> [image: signature-96]
>
>
>
>
>
>
>
> *Sarit Hand*
>
> Digital Archivist
> AP Corporate Archives
>
> *shand at ap.org <shand at ap.org>*
> www.ap.org
>
> 200 Liberty Street
>
> New York, NY 10281
>
> T 212.621.7035
>
> F 212.621.1723
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Patricia
> Mitchell
> *Sent:* Monday, April 20, 2020 11:23 AM
> *To:* archivesspace_users_group at lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] Microfilm Numbers
>
>
>
> Hi, I'm working on migrating legacy accession data to ArchivesSpace. All
> of our accessions have unique identifiers assigned to them, but some also
> have unique numbers assigned to them when they're microfilmed. An example
> would be: Ac. No. 2020-053, MF. 100. For migrating into ArchivesSpace, I
> would likely put 2020 in the first accession number field, followed by 053
> in the second accession number field, but what should I do with the MF
> number? This is info we'd like to retain obviously, and we could put it in
> a user-identified field, but I'm trying to avoid creating too many custom
> fields if there are appropriate fields already available in ArchivesSpace.
> Does anyone else have more than one unique identifier assigned to a
> collection? Any ideas for where to record this data?
>
>
>
> Patsy Mitchell
>
> Electronic Records Archivist
>
> Tennessee State Library & Archives
>
> Office of Tennessee Secretary of State Tre Hargett
>
> 403 7th Avenue North
>
> Nashville, TN  37243
>
> 615.253.8712
>
>
>
> This electronic mail may be subject to the Tennessee Public Records Act,
> Tenn. Code Ann. §10-7-503 *et seq*.  Any reply to this email may also be
> subject to this act.
>
>
>
> *The Mission of the Office of the Secretary of State is to exceed the
> expectations of our customers, the taxpayers, by operating at the highest
> levels of accuracy, cost-effectiveness, and accountability in a
> customer-centered environment.*
>
>
>
> Secretary of State Social Media Links:
>
> www.facebook.com/TennesseeSecretaryofState
> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.facebook.com%2FTennesseeSecretaryofState&data=02%7C01%7Cshand%40ap.org%7Cecca66138ee245a4fb8308d7e53eb20b%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637229929756435603&sdata=iCxH40CiS8Zt5rtg8XORu1umOlDAecHI0aS3CsS5NzE%3D&reserved=0>
>
> www.facebook.com/TNStateLibraryArchives/timeline
> <https://nam05.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.facebook.com%2FTNStateLibraryArchives%2Ftimeline&data=02%7C01%7Cshand%40ap.org%7Cecca66138ee245a4fb8308d7e53eb20b%7Ce442e1abfd6b4ba3abf3b020eb50df37%7C1%7C0%7C637229929756445588&sdata=DIVNW%2FYgQtur%2Fg1PoI%2ByAZL6eqTbznT9jz9KY7qGfh4%3D&reserved=0>
>
>
> The information contained in this communication is intended for the use of
> the designated recipients named above. If the reader of this communication
> is not the intended recipient, you are hereby notified that you have
> received this communication in error, and that any review, dissemination,
> distribution or copying of this communication is strictly prohibited. If
> you have received this communication in error, please notify The Associated
> Press immediately by telephone at +1-212-621-1500 and delete this email.
> Thank you.
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20200421/fce4ea9c/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 1120 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20200421/fce4ea9c/attachment.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image004.jpg
Type: image/jpeg
Size: 1008 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20200421/fce4ea9c/attachment-0001.jpg>