[Archivesspace_Users_Group] Inclusive container management in ArchivesSpace

[Bowers, Kate A.]

Do you acquire publications that are not part of collections?  If so, how is their housing and storage placement managed?

Thanks!

Kate

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dean DeBolt
Sent: Thursday, September 05, 2019 2:34 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Inclusive container management in ArchivesSpace

We are keeping physical books with collections, noting them on the inventories, but also having our
library cataloging department create a catalog record and the call number being the collection title/number
and location in the Archives and West Florida History Center.

Dean

Dean DeBolt, University Librarian (Professor)/University Archivist
UWF Archives and West Florida History Center
University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
ddebolt at uwf.edu<mailto:ddebolt at uwf.edu>;   850-474-2213

West Florida History Center is the largest and most comprehensive
history collection about Pensacola and the West Florida region.
http://libguides.uwf.edu/universityarchives<https://urldefense.proofpoint.com/v2/url?u=http-3A__libguides.uwf.edu_universityarchives&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=KLtesg0LXTzwPnUPesceeMSpLvW7uqfLfplAs-Lqx30&e=>

Digital collections can be found at:  http://archives.uwf.edu/<https://urldefense.proofpoint.com/v2/url?u=http-3A__archives.uwf.edu_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=HXKIQkgZzxIvH-ZszIcNvjyIRFmM3CodiON-DF9BHnQ&e=>Archon/<https://urldefense.proofpoint.com/v2/url?u=http-3A__143.88.66.76_Archon_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=y-Ca6IRAMnfprT4HpPxlRy_VpAYeLh4aTdvgAIewsLY&e=>



On Thu, Sep 5, 2019 at 1:29 PM Bowers, Kate A. <kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>> wrote:

Here at the Harvard University Archives (HUA), we are interested to know how our colleagues are managing special collections inventory.

We are hoping to find colleagues who, like us, manage physical inventory of books as well as archival holdings. At HUA we have a long history of storing rare publications and archival holdings together.

We use Alma and ArchivesSpace for description, Aeon for patron fulfillment, and a local database to manage physical inventory (boxes, volumes, locations, etc.)

Is anyone else managing book and archival physical storage in a single system? If so, which tools are you using? Do they meet your needs? Have you achieved integrations between systems?

We are eager to hear from you!

Kate Bowers and Robin McElheny, Harvard University Archives


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>
<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers


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