[Archivesspace_Users_Group] Imported Index - Fix or Toss?

[Christie Peterson]

If the indexed terms are all included in the free-text areas of description
that the links point to, the search functionalities of ASpace or another
public user interface will largely make the index not worth the bother of
saving.

If you feel there is real value added to having these terms called out
beyond their inclusion in searchable text, you could turn them into
controlled access terms (either subjects or agents, as appopriate) and link
them to the relevant Archival Objects. That's probably not an insignificant
amount of work, though, so you'd want to be sure you have a reality-based
scenario where you think your users would want that.

Cheers,

Christie

Christie S. Peterson
Manager of Technical Services for Special Collections
Smith College
cpeterson at smith.edu
she/her/hers




On Thu, Nov 8, 2018 at 4:12 PM Noah Huffman <noah.huffman at duke.edu> wrote:

> Hi Jaime,
>
>
>
> I vaguely remember dealing with this same issue when preparing a bunch of
> EADs for import into Archivists Toolkit.
>
>
>
> Here a chunk of XSL template I wrote to deal with the problem in a fairly
> hacky way:
> https://github.com/noahgh221/ead-test/blob/develop/xsl/AT-import-fixer.xsl#L607
>
>
>
> Basically, just consolidate all of the refs into a single <ref> and
> separate them with semicolons.
>
>
>
> We only had 3-4 old EADs with this problem, so this seemed like a workable
> compromise at the time--to lose some structure but retain the data.
>
>
>
> -Noah
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Jaime
> Margalotti
> *Sent:* Thursday, November 8, 2018 4:00 PM
> *To:* archivesspace_users_group at lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] Imported Index - Fix or Toss?
>
>
>
> Hi All,
>
>
>
> We have a (thankfully small) number of finding aids with indexes that were
> imported into ArchivesSpace and I'm now trying to decide if they're worth
> salvaging.
>
>
>
> For example, the George S. Messersmith papers finding aid has this index:
> http://www.lib.udel.edu/ud/spec/findaids/html/mss0109.html#FAIndexhead
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.udel.edu_ud_spec_findaids_html_mss0109.html-23FAIndexhead&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=PY6BpHESPX7ZVtWEtFvd0LWc1YpKvVJm77x9l5P45EQ&e=>
> (The EAD is visible here:
> http://www.lib.udel.edu/ud/spec/findaids/xml/mss0109.xml
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.udel.edu_ud_spec_findaids_xml_mss0109.xml&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=ShihSbWDlGeYpbHejVDlsTOJe0fKJYKgkJifg33KybI&e=>
> )
>
>
>
> The import populated only "Name" and "Type", striping out the <ptrgrp> and
> the <ref> it contained.  I assume I could go in and add back the
> information from the <ref>, but it doesn't look like there's a way to group
> multiple <ref> for a single Name/Type; I'd just have to repeat it (over 30
> times, for some of them!).
>
>
>
> My gut feeling is that this is a lot of work for something that is going
> to look terrible and, as such, be minimally useful.  I could just make a
> PDF of the old index and link to it to preserve the information.  We've had
> some uniquely formed appendices that I've already had to address that way.
>
>
>
> Has anybody tried to fix an imported index?  If so, how and was it worth
> your time?
>
>
>
> Thanks for your help!
>
> Jaime
>
>
>
> --
>
>
>
> *Jaime L. Margalotti*
>
> *Associate Librarian / **Coordinator, Manuscript and Archival Description*
>
> Special Collections and Museums
>
> University of Delaware Library, Museums and Press
>
> 181 South College Ave.
>
> Newark, DE 19717
>
> 302-831-0554
>
> https://library.udel.edu/special/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__library.udel.edu_special_&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=SinXWuF8ATOZAP4X5Tn9Fby9x4FzAIJ24fnfUrlgong&e=>
>
> jmargalo at udel.edu
>
>
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