[Archivesspace_Users_Group] Imported Index - Fix or Toss?

Noah Huffman noah.huffman at duke.edu
Thu Nov 8 16:12:02 EST 2018

Hi Jaime,

I vaguely remember dealing with this same issue when preparing a bunch of EADs for import into Archivists Toolkit.

Here a chunk of XSL template I wrote to deal with the problem in a fairly hacky way: https://github.com/noahgh221/ead-test/blob/develop/xsl/AT-import-fixer.xsl#L607

Basically, just consolidate all of the refs into a single <ref> and separate them with semicolons.

We only had 3-4 old EADs with this problem, so this seemed like a workable compromise at the time--to lose some structure but retain the data.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Jaime Margalotti
Sent: Thursday, November 8, 2018 4:00 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Imported Index - Fix or Toss?

Hi All,

We have a (thankfully small) number of finding aids with indexes that were imported into ArchivesSpace and I'm now trying to decide if they're worth salvaging.

For example, the George S. Messersmith papers finding aid has this index:  http://www.lib.udel.edu/ud/spec/findaids/html/mss0109.html#FAIndexhead<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.udel.edu_ud_spec_findaids_html_mss0109.html-23FAIndexhead&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=PY6BpHESPX7ZVtWEtFvd0LWc1YpKvVJm77x9l5P45EQ&e=>  (The EAD is visible here:  http://www.lib.udel.edu/ud/spec/findaids/xml/mss0109.xml<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.udel.edu_ud_spec_findaids_xml_mss0109.xml&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=ShihSbWDlGeYpbHejVDlsTOJe0fKJYKgkJifg33KybI&e=>)

The import populated only "Name" and "Type", striping out the <ptrgrp> and the <ref> it contained.  I assume I could go in and add back the information from the <ref>, but it doesn't look like there's a way to group multiple <ref> for a single Name/Type; I'd just have to repeat it (over 30 times, for some of them!).

My gut feeling is that this is a lot of work for something that is going to look terrible and, as such, be minimally useful.  I could just make a PDF of the old index and link to it to preserve the information.  We've had some uniquely formed appendices that I've already had to address that way.

Has anybody tried to fix an imported index?  If so, how and was it worth your time?

Thanks for your help!


Jaime L. Margalotti

Associate Librarian / Coordinator, Manuscript and Archival Description

Special Collections and Museums

University of Delaware Library, Museums and Press

181 South College Ave.

Newark, DE 19717
jmargalo at udel.edu<mailto:jmargalo at udel.edu>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20181108/e6dcedd4/attachment.html>

More information about the Archivesspace_Users_Group mailing list