<div dir="ltr">If the indexed terms are all included in the free-text areas of description that the links point to, the search functionalities of ASpace or another public user interface will largely make the index not worth the bother of saving.<div><br></div><div>If you feel there is real value added to having these terms called out beyond their inclusion in searchable text, you could turn them into controlled access terms (either subjects or agents, as appopriate) and link them to the relevant Archival Objects. That's probably not an insignificant amount of work, though, so you'd want to be sure you have a reality-based scenario where you think your users would want that.<br><div><div><br></div><div>Cheers,</div><div><br></div><div>Christie</div><div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><span style="font-family:monospace,monospace;font-size:large">Christie S. Peterson</span><br></div><div dir="ltr"><div>Manager of Technical Services for Special Collections</div><div>Smith College</div><div><a href="mailto:cpeterson@smith.edu" target="_blank">cpeterson@smith.edu</a></div><div>she/her/hers</div><div><br></div><div><br></div></div></div></div></div></div></div></div><br></div></div></div></div><br><div class="gmail_quote"><div dir="ltr">On Thu, Nov 8, 2018 at 4:12 PM Noah Huffman <<a href="mailto:noah.huffman@duke.edu">noah.huffman@duke.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">





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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Hi Jaime,<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">I vaguely remember dealing with this same issue when preparing a bunch of EADs for import into Archivists Toolkit.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Here a chunk of XSL template I wrote to deal with the problem in a fairly hacky way:
<a href="https://github.com/noahgh221/ead-test/blob/develop/xsl/AT-import-fixer.xsl#L607" target="_blank">
https://github.com/noahgh221/ead-test/blob/develop/xsl/AT-import-fixer.xsl#L607</a><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Basically, just consolidate all of the refs into a single <ref> and separate them with semicolons.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">We only had 3-4 old EADs with this problem, so this seemed like a workable compromise at the time--to lose some structure but retain the data.<u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">-Noah<u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Jaime Margalotti<br>
<b>Sent:</b> Thursday, November 8, 2018 4:00 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] Imported Index - Fix or Toss?<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Hi All,<u></u><u></u></p>
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<p class="MsoNormal">We have a (thankfully small) number of finding aids with indexes that were imported into ArchivesSpace and I'm now trying to decide if they're worth salvaging.  <u></u><u></u></p>
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<p class="MsoNormal">For example, the George S. Messersmith papers finding aid has this index:  <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.udel.edu_ud_spec_findaids_html_mss0109.html-23FAIndexhead&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=PY6BpHESPX7ZVtWEtFvd0LWc1YpKvVJm77x9l5P45EQ&e=" target="_blank">http://www.lib.udel.edu/ud/spec/findaids/html/mss0109.html#FAIndexhead</a> 
 (The EAD is visible here:  <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.udel.edu_ud_spec_findaids_xml_mss0109.xml&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=ShihSbWDlGeYpbHejVDlsTOJe0fKJYKgkJifg33KybI&e=" target="_blank">http://www.lib.udel.edu/ud/spec/findaids/xml/mss0109.xml</a>)<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">The import populated only "Name" and "Type", striping out the <ptrgrp> and the <ref> it contained.  I assume I could go in and add back the information from the <ref>, but it doesn't look like there's a way to group multiple <ref> for a
 single Name/Type; I'd just have to repeat it (over 30 times, for some of them!).<u></u><u></u></p>
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<p class="MsoNormal">My gut feeling is that this is a lot of work for something that is going to look terrible and, as such, be minimally useful.  I could just make a PDF of the old index and link to it to preserve the information.  We've had some uniquely
 formed appendices that I've already had to address that way.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Has anybody tried to fix an imported index?  If so, how and was it worth your time?<u></u><u></u></p>
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<p class="MsoNormal">Thanks for your help!<u></u><u></u></p>
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<p class="MsoNormal">Jaime<u></u><u></u></p>
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<p class="MsoNormal">-- <u></u><u></u></p>
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<pre><span style="display:none"><u></u> <u></u></span></pre>
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<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#00539f">Jaime L. Margalotti<u></u><u></u></span></b></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="font-size:10.0pt;color:#0a0a0a">Associate Librarian / </span></i><i><span style="font-size:10.0pt;color:black">Coordinator, Manuscript and Archival Description</span></i><span style="font-size:10.0pt;font-family:"Myriad Pro",serif;color:#0a0a0a"><u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#0a0a0a">Special Collections and Museums<u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#0a0a0a">University of Delaware Library, Museums and Press<u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#0a0a0a">181 South College Ave.<u></u><u></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#0a0a0a">Newark, DE 19717<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#0a0a0a">302-831-0554</span><span style="font-size:10.0pt;font-family:"Myriad Pro",serif;color:black"> <u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Myriad Pro",serif;color:black"><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__library.udel.edu_special_&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=xLkM0DD4UfOnJRjPs61RZsZ-WOs-dvkPnS8cfhJFstY&s=SinXWuF8ATOZAP4X5Tn9Fby9x4FzAIJ24fnfUrlgong&e=" target="_blank"><span style="font-family:"Times New Roman",serif;color:black">https://library.udel.edu/special/</span></a><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Myriad Pro",serif;color:black"><a href="mailto:jmargalo@udel.edu" target="_blank"><span style="font-family:"Times New Roman",serif;color:black">jmargalo@udel.edu</span></a><u></u><u></u></span></p>
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