[Archivesspace_Users_Group] Agent Records Associated with Archival Objects

Custer, Mark mark.custer at yale.edu
Fri Feb 3 10:00:44 EST 2017

Dear Annie and Gregory,

You're correct that this is how the current PUI works.

The redesign is still under way, but it's due for its beta / candidate release at the end of March, with a production-ready release planned for the end of June.  With the new PUI, any record that's linked to an Agent record will display on that Agent's landing page.  Here's an example (although note that the "archival object" results right now are being doubled, but that should be fixed before the March release, and in this example there would be just 3 search results, not 5):


All that said, it's possible that someone using the current PUI already has a plugin solution for this issue, but I'm personally not aware of one.  If so, that would be the ideal scenario, since you could get those search results showing up immediately on your current site.

All my best,


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Gregory.Farr at AustenRiggs.net
Sent: Thursday, 02 February, 2017 4:48 PM
To: Archivesspace Users Group
Cc: archivesspace_users_group-bounces at lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Agent Records Associated with Archival Objects


>From what I understand working with AS, agent records only link back to 'collections' if the agents name is included in the top record of the collection that denotes all the finding aid data, etc.. If this is in fact true, it seems like a shortcoming, since it would be ideal to see all the records created by or associated with the agent when one enters an agent record based on the agent being linked to such records. I have agents linked with most of the archival and digital object records I have created, and none of this information shows up on the PUI ... only the collection the agent is related to when the agent, again, is additionally linked to the top collection record.

I am responding because I would like to see it otherwise if possible.

Best regards,

Gregory D. Farr, MLIS, CA
Erikson Institute for Education and Research
The Austen Riggs Center
25 Main Street
Stockbridge, MA  01262
Phone: (413) 931-5259  FAX (413) 298-4020
gregory.farr at austenriggs.net<mailto:gregory.farr at austenriggs.net>

From:        "Tummino, Annie" <atummino at sunymaritime.edu<mailto:atummino at sunymaritime.edu>>
To:        Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>,
Date:        02/02/2017 04:07 PM
Subject:        [Archivesspace_Users_Group] Agent Records Associated with Archival        Objects
Sent by:        archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>


Apologies if this has already been addressed.

I am working on a collection that gets heavy use by genealogists. I am weighing out including names within the archival description for files versus creating agent records and linking them to the files. However, in this test, I noticed that agents associated with archival objects are not linking back to the collection on the public interface:


Under Related Collections it says No Records.

Based on perusing the new PUI test site, I *think* maybe this is something that is just not working now that will be fixed when it gets released? Could anyone confirm this?

I am in the midst of designing a project for students that is supposed to start in a week - I'd like to have them create agent records, but not if it won't display correctly?


Annie Tummino
Archivist & Scholarly Communication Librarian
SUNY Maritime College
atummino at sunymaritime.edu<mailto:atummino at sunymaritime.edu>

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