[Archivesspace_Users_Group] Subject and Agent Records Associated with Archival Digital Objects

Wed Feb 8 14:44:40 EST 2017

Greetings,

I have a quick question, which perhaps someone could help me with. I've 
been successful in importing digital objects using a csv file, but I am 
wondering if there is a way to include more than just one agent and/or 
more than one subject in the record description. I've tried to find a way 
to include multiple agents and/or multiple subjects, but with no luck. I 
wonder if anyone might know of a solution?

Many thanks,
Greg

Gregory D. Farr, MLIS, CA
Librarian/Archivist
Erikson Institute for Education and Research
The Austen Riggs Center
25 Main Street
Stockbridge, MA  01262
Phone: (413) 931-5259  FAX (413) 298-4020
gregory.farr at austenriggs.net

From:   "Custer, Mark" <mark.custer at yale.edu>
To:     Archivesspace Users Group 
<archivesspace_users_group at lyralists.lyrasis.org>, 
Cc:     "archivesspace_users_group-bounces at lyralists.lyrasis.org" 
<archivesspace_users_group-bounces at lyralists.lyrasis.org>
Date:   02/03/2017 10:00 AM
Subject:        Re: [Archivesspace_Users_Group] Agent Records Associated 
with    Archival        Objects
Sent by:        archivesspace_users_group-bounces at lyralists.lyrasis.org

Dear Annie and Gregory,

You?re correct that this is how the current PUI works.

The redesign is still under way, but it?s due for its beta / candidate 
release at the end of March, with a production-ready release planned for 
the end of June.  With the new PUI, any record that?s linked to an Agent 
record will display on that Agent?s landing page.  Here?s an example 
(although note that the ?archival object? results right now are being 
doubled, but that should be fixed before the March release, and in this 
example there would be just 3 search results, not 5):

http://pui.hudmol.com/agents/people/113

All that said, it?s possible that someone using the current PUI already 
has a plugin solution for this issue, but I?m personally not aware of one. 
 If so, that would be the ideal scenario, since you could get those search 
results showing up immediately on your current site.

All my best,

Mark

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [
mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf 
Of Gregory.Farr at AustenRiggs.net
Sent: Thursday, 02 February, 2017 4:48 PM
To: Archivesspace Users Group
Cc: archivesspace_users_group-bounces at lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Agent Records Associated with 
Archival Objects

Hello, 

>From what I understand working with AS, agent records only link back to 
'collections' if the agents name is included in the top record of the 
collection that denotes all the finding aid data, etc.. If this is in fact 
true, it seems like a shortcoming, since it would be ideal to see all the 
records created by or associated with the agent when one enters an agent 
record based on the agent being linked to such records. I have agents 
linked with most of the archival and digital object records I have 
created, and none of this information shows up on the PUI ... only the 
collection the agent is related to when the agent, again, is additionally 
linked to the top collection record. 

I am responding because I would like to see it otherwise if possible. 

Best regards, 
Greg 

Gregory D. Farr, MLIS, CA
Librarian/Archivist
Erikson Institute for Education and Research
The Austen Riggs Center
25 Main Street
Stockbridge, MA  01262
Phone: (413) 931-5259  FAX (413) 298-4020
gregory.farr at austenriggs.net 

From:        "Tummino, Annie" <atummino at sunymaritime.edu> 
To:        Archivesspace Users Group <
archivesspace_users_group at lyralists.lyrasis.org>, 
Date:        02/02/2017 04:07 PM 
Subject:        [Archivesspace_Users_Group] Agent Records Associated with 
Archival        Objects 
Sent by:        archivesspace_users_group-bounces at lyralists.lyrasis.org 

Hello, 

Apologies if this has already been addressed. 

I am working on a collection that gets heavy use by genealogists. I am 
weighing out including names within the archival description for files 
versus creating agent records and linking them to the files. However, in 
this test, I noticed that agents associated with archival objects are not 
linking back to the collection on the public interface: 

http://sunymaritimearchives.libraryhost.com/agents/26?agent_type=agent_person 

Under Related Collections it says No Records. 

Based on perusing the new PUI test site, I *think* maybe this is something 
that is just not working now that will be fixed when it gets released? 
Could anyone confirm this? 

I am in the midst of designing a project for students that is supposed to 
start in a week ? I?d like to have them create agent records, but not if 
it won?t display correctly?

Best,
Annie 

-- 
Annie Tummino 
Archivist & Scholarly Communication Librarian 
SUNY Maritime College 
atummino at sunymaritime.edu 
718-409-7228 

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