[Archivesspace_Users_Group] one instance splitting into two

[Adams, Thomas]

Mimi,

You might need to generate a unique id attribute on the first <container> tag, and reference it in the parent attribute on the second <container> tag. You might need to write a script to generate those unique id and insert them into your existing EAD, before import.

Here is a sample of what my EAD looks like:

        <c04 id="B-4eb687c6-a560-4d9b-8157-81947e5d281b" level="item"><did>
          <unitid>SB/1/1/1/2</unitid>
          <unittitle>Letter from A.A. Abrikosov and I.M. Khalatnikov to Robert Oppenheimer</unittitle>
          <unitdate type="inclusive" normal="1966-06-10">10/6/1966</unitdate>
          <physdesc>1 page</physdesc>
          <container id="B-5c431f0e-a26d-420b-b24c-f6fddb4cf7c1" type="box" label="Text">1</container>
          <container id="B-0171cf30-3535-4314-b2a1-eb7a40d7b3b1" type="folder" parent="B-5c431f0e-a26d-420b-b24c-f6fddb4cf7c1">1</container>
          <origination label="Creator"><persname role="aut" source="naf" normal="Abrikosov, A. A.">Abrikosov, A. A.</persname></origination>
          </did>
          <dao xlink:href="http://libgallery.cshl.edu/items/show/59109" xlink:title="SB/1/1/1/2: Letter from A.A. Abrikosov and I.M. Khalatnikov to Robert Oppenheimer">
            <daodesc><p>SB/1/1/1/2: Letter from A.A. Abrikosov and I.M. Khalatnikov to Robert Oppenheimer in CSHL Archives</p></daodesc></dao>
          <controlaccess>
            <persname role="rcp" source="naf" normal="Oppenheimer, J. Robert, 1904-1967">Oppenheimer, J. Robert, 1904-1967</persname>
            <persname source="naf" normal="Khalatnikov, I. M.">Khalatnikov, I. M.</persname>
            <subject normal="Congresses as Topic">Congresses as Topic</subject>
            <corpname normal="Academy of Sciences of Russia">Academy of Sciences of Russia</corpname>
          </controlaccess>
        </c04>

The result of this import looks like this (link subject to change):
http://libgallery.cshl.edu:8081/repositories/2/archival_objects/51661

Unrelated – the role and source attributes of the persname tage are not picked up by the EAD converter. If anyone knows a work around, I would appreciated it/.

Thanks.

Tom Adams
Cold Spring Harbor Laboratory
tadams at cshl.edu

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Mimi Lester
Sent: Thursday, April 30, 2015 4:53 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] one instance splitting into two

Hello all-

We've exported a resource record in EAD from AS 1.1 using the derby test database into AS 1.2 using MySQL.  One issue that came up is instances with Container 1 and Container 2 fields filled in were split so that there are now two instances each with Container 1 filled (so the first instance Container 1 is box #, and the second instance Container 1 is folder #).  Is there a way to bulk correct this issue?

Mimi Lester
Rapaport Archivist
American Folk Art Museum
Administrative Office
47-29 32nd Place
Long Island City, NY 11101-2409
tel.  646-856-8914
[https://docs.google.com/uc?export=download&id=0Bwuv4Un5f8hJSGYySTVhS0FXa1E&revid=0Bwuv4Un5f8hJSzJBeHFSSFN3NDNGVGZmQzE5Q1FDU0laam80PQ]<http://folkartmuseum.org/exhibitions/when-the-curtain-never-comes-down/>

  March 26 - July 5, 2015
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