[Archivesspace_Users_Group] Continuing Problem in Re-Ordering of components - Critical

Emma Jolley EJOLLEY at nla.gov.au
Wed Aug 12 21:50:30 EDT 2015 

Dear ArchivesSpace

We are continuing to encounter the component re-ordering problem when we edit resources even though we have recently upgraded to the latest version of ArchivesSpace.

For example, we created a new resource record by importing an EAD XML finding aid to ArchivesSpace.  We then started editing the resource record, creating new components and moving existing components around the component hierarchy.  Screenshots of the edited version, prior to closing the resource record, are attached (Set 1).  As soon as the resource record was closed, many of the components re-ordered themselves (see screenshots Set 2).

We then tried re-re-ordering the components, one change at a time (Edit - change - Close, Edit - change - Close, etc.).  Following this method, the preferred order of components did seem to 'stick'.  However, this is not a viable solution as this adds significantly to the time required to make even minor changes to resource records and will greatly hamper our use of ArchivesSpace for resource description and is virtually impossible when dealing with some of our larger collections which have thousands of components in them.

This is extremely frustrating and means that we are unable to undertake any detailed work or data entry at component level of Resource Records as it is too difficult to use. This is a critical problem for us as we are currently in a massive finding-aid project that requires extensive work on resource records.

Is there any advice on the delivery of a solution to this problem? It seems to have been around for a long time and we would be extremely grateful to see an urgent solution.

I would be happy to log this as a Bug if someone could send me advice on how to do so.

Many thanks

Emma


Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600
e: emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au>|t: 02 6262 1456| www.nla.gov.au/ms<http://www.nla.gov.au/ms>
http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick
Sent: Saturday, 15 November 2014 9:52 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records


Hi everyone,



Thanks for this and sorry about the pain this has been causing. A few points:



1) Just to clarify, this isn't a 1.1.0 bug. It's actually affects all versions of AS.



2) Payton from Hudson Molongo's patch is included into github now, but I still need to write tests for it. If you want the fix now, you can do a fresh build on the current version in github. and let us know if it works for you



3) In regards to process, I think the problem was that this was reported along with another similar issue involving instances re-ordering. Also, in trying to replicate this issue, I mistakenly assumed that it was strictly a "drag-and-drop" issue and was missing the key edit part of the problem, so I wasn't able to see the problem immediately.



But, regardless, we all need to make sure that PT tickets get made for any bug or feature request. If its not in PT, it's probably not going to be addressed.



 I know not everyone has "create" access in Pivotal Tracker ( there's a license/cost issue there ), but there are quite a few colleagues who can submit tickets.



I'm also trying to think of ways we can ensure discussions generated here get captured into tickets, with good suggestions. Anyone have some suggestions on things that work or that they think might work?



Let me know what you think.



best,

chris






Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Ben Goldman <bmg17 at psu.edu<mailto:bmg17 at psu.edu>>
Sent: Friday, November 14, 2014 9:51 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records

Thanks to everyone who's been testing this and reporting back to the list. At Penn State we have not had a chance to test this yet as we haven't upgraded to 1.1, but I would just add that this particular bug has led us to effectively freeze all data entry at the component level of resource records, because the results are just too unpredictable and difficult to remediate. I suspect that other ASpace users might feel the same way. I would hope that ArchivesSpace could prioritize this fix for immediate release.

Thanks,
Ben



Ben Goldman
Digital Records Archivist
Penn State University Libraries
University Park, PA
814-863-8333
http://www.libraries.psu.edu/psul/speccolls.html


________________________________
From: "Lora Davis" <ljdavis at colgate.edu<mailto:ljdavis at colgate.edu>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Sent: Friday, November 14, 2014 3:43:19 PM
Subject: Re: [Archivesspace_Users_Group] reordering objects in resource        records

Yes, just to reiterate what Allyson, Elliot, and Teresa have shared - this happens at random but does not seem to be directly correlated (at least for us) to actually dragging/dropping/moving components.  A case in point: I've been going through and adding access restriction notes to various components within existing administrative collections.  Last week I clicked on several existing components in a resource record, added conditions governing access notes to those components, saved the changes, and went about the rest of my day.  The following day I pulled up the resource to answer a reference question and, lo and behold, it appeared as if someone had dipped a giant wooden spoon into the cauldron that was the collection and stirred all the components about in an infuriatingly nonsensical way to make component soup of our previously well-ordered resource record.

Payten - Thanks for sharing this code, but just to confirm, have you tested this fix against the scenario I describe (editing but not moving a component)?  I just want clarification since the description for your patch ("Patch for drag and drop causing record to lose position/parent") does not align with the primary problem we are encountering.  Again, thanks for your hard work.

Chris - Do we have a timeline for this release?  We are seeing many benefits to our transition to ArchivesSpace, but this problem has been a constant thorn in our sides since we first reported it in June.  We had hoped that 1.1.0 would resolve this issue (as we'd been told it would), but we remain anxious for the day when we can rest assured that ArchivesSpace gnomes won't enter our resources at night and scramble them all about.

Best,

Lora Davis

On Wed, Nov 12, 2014 at 8:40 AM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote:

Ah, awesome Payten.

I couldn't get this to replicate and was thinking it was something in the backend.



Will apply this and include it in the next release.

Thanks!

b,chris.


Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048<tel:918.236.6048>
http://archivesspace.org/
________________________________
From: Payten Giles <payten.giles at gmail.com<mailto:payten.giles at gmail.com>>
Sent: Wednesday, November 12, 2014 5:44 AM
To: Chris Fitzpatrick; Archivesspace Users Group

Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records

Hi there Chris, Allyson,

Eavesdropping a little bit and the guilt of writing this code became too much!

Chris, this looks like a little bug in the tree.js where we aren't checking the correct node.. the comment says the right thing while the code does the wrong thing.  Here's a gist of a potential patch:

https://gist.github.com/payten/649819e7f08d0de3e945

To replicate I have a Resource hierarchy something like this:

- Resource
- AO Parent
- AO Child 1
- AO Child 2
- AO Child 3
- AO Child 4

I select and go to edit 'AO Child 3'.  When that form is visible I drag 'AO Child 4' above to become the first sibling.  I then continue to edit 'AO Child 3' and refresh the page.  'A0 Child 3' is now positioned directly under 'Resource'.

Happy to put together a more formal pull request if you like.

Cheers,
Payten

On 11 Nov 2014, at 12:53 am, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote:

Hi Allyson,

Unfortuantely, I haven't been able to replicate the problem of component movements not sticking. See =>
https://drive.google.com/file/d/0BzRF7huQ7tqKS29oM2RZZWNubGc/view?usp=sharing )

In edit mode, I'm able to drag and drop components, reload the page, or go to the view page.

Is this happening for every record every time for you? Or is it an infrequent thing?

Not doubting you ( I promise! ) , just trying to see when this is happening...

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048<tel:918.236.6048>
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Allyson Smally <asmally at colgate.edu<mailto:asmally at colgate.edu>>
Sent: Friday, November 07, 2014 6:04 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records

Hello all -
Unfortunately, after upgrading to the newest release, we are still having this problem.
Archival objects are reordering themselves after being edited.
Is anyone else still having this problem? Does anyone know of a solution?
Thanks very much,
Allyson

Allyson E. Smally
Processing Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
(315) 228-7867<tel:%28315%29%20228-7867>

On Thu, Sep 25, 2014 at 8:14 AM, Ben Goldman <bmg17 at psu.edu<mailto:bmg17 at psu.edu>> wrote:
Hi Chris,

Archival object tree.

Thanks!
-Ben

________________________________
From: "Chris Fitzpatrick" <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Sent: Thursday, September 25, 2014 3:46:10 AM

Subject: Re: [Archivesspace_Users_Group] reordering objects        in        resource        records

Hey Ben,

Soon, I promise!

But just to check, are you talking about reording the archival object tree for the resource or the order of things like notes and subjects?

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048<tel:918.236.6048>
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Ben Goldman <bmg17 at psu.edu<mailto:bmg17 at psu.edu>>
Sent: Tuesday, September 23, 2014 10:19 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] reordering objects in resource records

Thanks, Allyson. I knew it sounded familiar!

Do we have an ETA on the next release yet? :)

-Ben

________________________________
From: "Allyson Smally" <asmally at colgate.edu<mailto:asmally at colgate.edu>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Sent: Tuesday, September 23, 2014 4:15:04 PM
Subject: Re: [Archivesspace_Users_Group] reordering objects in resource        records

Hi Ben,

Yes, from what I understand this is a known issue. It has been happening to us a lot as well.
At SAA this August, I was told it would be fixed in the next release.

-Allyson

Allyson E. Smally
Processing Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
(315) 228-7867<tel:%28315%29%20228-7867>

On Tue, Sep 23, 2014 at 2:52 PM, Ben Goldman <bmg17 at psu.edu<mailto:bmg17 at psu.edu>> wrote:
Hello,

I've just experienced an issue and on a cursory search can't tell if it's been noted in PivotalTracker yet or discussed here yet.

I've been editing an inventory object-by-object in a resource record, saving each object as I updated it. In one instance I reordered one of the objects by dragging it further down the tree, then continued editing other objects. Then I reached an object that could be removed, clicked to delete it,  the resource reloaded in View mode, and the objects appeared to shuffle, and not seemingly in the order I started with.

-Ben

Ben Goldman
Digital Records Archivist
Penn State University Libraries
University Park, PA
814-863-8333<tel:814-863-8333>
http://www.libraries.psu.edu/psul/speccolls.html


--
Allyson E. Smally
Processing Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
(315) 228-7867<tel:%28315%29%20228-7867>
_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group



--
Lora J. Davis
Assistant Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
Tel:  (315) 228-6376
Fax: (315) 228-7934

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150813/807a2cbd/attachment.html>
-------------- next part --------------
An embedded and charset-unspecified text was scrubbed...
Name: ATT00001.txt
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150813/807a2cbd/attachment.txt>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Set 2.pdf
Type: application/pdf
Size: 124262 bytes
Desc: Set 2.pdf
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150813/807a2cbd/attachment.pdf>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Set 1.pdf
Type: application/pdf
Size: 120047 bytes
Desc: Set 1.pdf
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20150813/807a2cbd/attachment-0001.pdf>

More information about the Archivesspace_Users_Group mailing list