[Archivesspace_Users_Group] Deleted records

Mon Aug 17 10:24:34 EDT 2015

Thank you Noah for link, that is definitely something we will look into. And thank you to everyone who has replied with their experiences and input, it has been extremely helpful!

Lindsay

Lindsay Moen (Morecraft)
Processing Librarian
Special Collections and University Archives
The University of Iowa
319-335-5921

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Noah Huffman
Sent: Monday, August 17, 2015 9:21 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Deleted records

Hi all,

Related to the deletion issue, I wanted to point out a plugin that Trevor Thornton at NC State wrote that makes it a little more difficult to unintentionally delete an entire resource record:

https://github.com/trevorthornton/archivesspace-delete-safety-plugin

The plugin won't solve all of the deletion issues, but it does change the label of the delete button based on the context of the record you have highlighted to make it a little more clear about what you're doing--"Delete Resource" vs. "Delete Archival Object".

Thanks to Trevor for developing and sharing the plugin.

-Noah
================
Noah Huffman
Archivist for Metadata and Encoding
David M. Rubenstein Rare Book & Manuscript Library
Duke University

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick
Sent: Friday, August 14, 2015 3:08 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Deleted records

Hi Morag,

Thanks, this is helpful.

This actually touches on a larger issue. The ticket you referenced ( AR-1132<https://archivesspace.atlassian.net/browse/AR-1132> ) is a feature request to have a delete confirmation.

This ticket hasn't been added to a sprint yet by the features prioritization group yet ( AR-1182<https://archivesspace.atlassian.net/browse/AR-1182> is a mega-ticket that is spanning multiple sprints ), but Mark Cooper stepped in and submitted a pull request.

This is all good,  except I would say there is an assumption that this feature will fix the issue you're describing, which I'm not actually sure of.

You're description is actually slightly different ( in a very important way)  than the description in the ticket ( you're saying the delete hasn't completed yet ) and I'd would suggest what so this feature probably won't  fix your issue.

I've made a bug ticket for what you're describing here : https://archivesspace.atlassian.net/browse/AR-1313

But yes, if you see something in Jira or on the list or over hear something on the bus to work that impacts your Aspace work, definately chime in. Writing to the list is good, or better yet add a comment to the Jira ticket or best of ( gold star for Mr. Cooper )  all write some code or a test and send up a pull-request.

best,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Boyd, Morag <boyd.402 at osu.edu<mailto:boyd.402 at osu.edu>>
Sent: Thursday, August 13, 2015 9:19 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Deleted records

Hello,

We have experienced the accidental deletion of an entire resource twice here at Ohio State. In both cases, the logs indicated it occurred when a user was deleting multiple components. It seems that the first deletion had not yet completed (unbeknownst to the them as there was no visual indication) when the user selected the next component. This meant when the page fully refreshed, the top level was selected and the entire resource deleted.

I believe this issue is described in JIRA (https://archivesspace.atlassian.net/browse/AR-1132) and was one of the top vote getters in recent round of voting on development priorities (https://archivesspace.atlassian.net/browse/AR-1182?filter=10800).

Our developers were able to restore the data, but it took many hours and was complicated, particularly for the notes. The second time it happened we had a recent copy in our test environment, so we determined it was not worth the estimated 8 hours of developer time to restore it, and exported/imported the EAD instead. We completely agree that some kind of confirmation of what is being deleted, as long with a restore option, would be ideal.

Good luck!

Morag

[The Ohio State University]
Morag Boyd, MS(LIS), MA
Head, Special Collections Description and Access
Associate Professor
The Ohio State University Libraries
16 Thompson Library, 1858 Neil Ave Mall, Columbus, OH 43210
614-247-8622 Office
boyd.402 at osu.edu<mailto:boyd.402 at osu.edu> library.osu.edu<http://library.osu.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Holland, Andrew S
Sent: Thursday, August 13, 2015 9:43 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Deleted records

Chris,

Here's our log file. I tried doing some searches for record IDs that I knew were deleted, but wasn't coming up with anything...

-Andrew Holland

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick
Sent: Thursday, August 13, 2015 8:32 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Deleted records

Hi Lindsay,

I haven't heard of this happening. Can you send me your archivesspace.out log file?

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/

________________________________

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Morecraft, Lindsay M <lindsay-morecraft at uiowa.edu<mailto:lindsay-morecraft at uiowa.edu>>
Sent: Thursday, August 13, 2015 3:05 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Deleted records

Hi Patrick & ASpace community,

Just about an hour after I sent my initial email, I had it happen again - so this is two times with two different members of our staff. I anticipate this will happen again, as we are undergoing an effort to clean up around 1000 finding aids that have been transferred from Archon. What we are doing is getting rid of boxes as archival objects, as there is container information in the instances, so having boxes listed as objects is repetitive.

Perhaps a suggestion to those managing ArchivesSpace - when you are about to delete the record as a whole, have a special message box stating you are doing so, rather than have the same deletion warning for everything (archival objects vs entire collection record).

Does anyone know if there is a way to retrieve a deleted record? This problem is very frustrating as we are losing hours of work, and any insight/advice would be appreciated.

Also, we are using v.1.2.0.

Thank you!

Lindsay

Lindsay Moen (Morecraft)

Processing Librarian

Special Collections and University Archives

The University of Iowa

319-335-5921

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick
Sent: Thursday, August 13, 2015 7:54 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Deleted records

Lindsay,

While I can't confirm because I haven't seen it happen myself, I have a suspicion that something like what you described has happened at the RAC before.

An archivist swore that they had the component selected, but the entire resource was deleted. It's only happened once, and we can't really test for it, but I think it's possible that it happened here.

We are using version 1.3.0.

Patrick Galligan

Rockefeller Archive Center

Assistant Digital Archivist

914-366-6386

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Morecraft, Lindsay M
Sent: Wednesday, August 12, 2015 4:27 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Deleted records

Hello everyone,

Just throwing this out to the ArchivesSpace community to see if anyone else has been having this problem. While attempting to delete an archival object within a collection, instead of deleting the single item, the entire collection was deleted instead. This was not the case of accidentally selecting the collection level of the hierarchy, as the object that we wanted to deleted was showing up below.

Basically, it seemed like the entire collection deleted itself on accident, which we don't want to happen again! Anyone else experience this, or something similar?

Thank you,

Lindsay Moen (Morecraft)

Processing Librarian

Special Collections and University Archives

The University of Iowa

319-335-5921

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