[Archivesspace_Users_Group] Bulk Importer: Adding additional note types

[Hand, Sarit]

Hi Megan,

I am embarrassed to say that I failed to realize that the “missing” note columns were “hidden” and discovered that earlier today! Your explanation of how to add note columns, especially labels, etc. is great, thank you!

Cheers,
[cid:image001.png at 01DA0C0B.847FC2F0]                                              [cid:image002.jpg at 01DA0C0B.847FC2F0]
Sarit Hand                                                       200 Liberty St.
Digital Archivist                                               New York, NY 10281
Corporate Archives                                         T 212.621.7035


shand at ap.org
www.ap.org<http://www.ap.org/>
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Afro Charities Archives Staff
Sent: Tuesday, October 31, 2023 2:56 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Bulk Importer: Adding additional note types


[EXTERNAL]
Hi Sarit,

I've been using the csv template with v3.4.1 and have added a note field not native to it with success. Custodial history does seem to be in the template, so maybe you're using an earlier version.

I just followed the pattern for the three columns for each note field, using the ead tag with prefixes n_ for note, l_ for label, and p_ for publish. For example, n_custodhist, l_custodhist, p_custodhist. The two pre-populated rows of the csv template looks like this:

n_custodhist
p_custodhist
l_custodhist
Custodial History
Publish Custodial History?
Label Custodial History

I added a fileplan note to store legacy location/box information. I tested ingest with a couple of records before I invested a bunch of time in wrangling the data.

Megan McShea
Afro Charities<https://www.afrocharities.org/>



On Mon, Oct 30, 2023 at 5:03 PM Hand, Sarit <shand at ap.org<mailto:shand at ap.org>> wrote:
Hello All,

My apologies if this has been asked and answered.

The Bulk importer template does not include many types of notes and fields for those notes.

  1.  Are we able to add columns for those missing note types/fields, i.e., custodial history?
  2.  Add a column for a note label?
  3.  Have multiples of the same note type, i.e., multiple General notes?

If so, for any of the above, a detailed How-to would be greatly appreciated (screen shots work too).
Many thanks

Cheers,
[cid:image001.png at 01DA0C0B.847FC2F0]                                              [cid:image002.jpg at 01DA0C0B.847FC2F0]
Sarit Hand                                                       200 Liberty St.
Digital Archivist                                               New York, NY 10281
Corporate Archives                                         T 212.621.7035


shand at ap.org<mailto:shand at ap.org>
www.ap.org<http://www.ap.org/>
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