[Archivesspace_Users_Group] Expand Staff Only button access?

[Jaime Margalotti]

Hi Olivia & Benn,

I absolutely support this request to make the Staff Only button visible.

At my institution, we have given non-processing staff a custom level of
access that allows for view access to all records and the ability to create
background jobs (we wanted all staff to be able to produce the superior
staff-side PDFs).

We often provide access to unprocessed materials and it's extremely helpful
for public services staff to be able to easily navigate to the staff side
and view a Resource's linked  Accessions.

If you would like me to add support when you submit the request in JIRA,
let me know.

Best,
Jaime

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Message: 2
Date: Fri, 6 Oct 2023 20:39:58 +0000
From: Benn Joseph <benn.joseph at northwestern.edu>
To: Archivesspace Users Group
        <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Expand Staff Only button
        access?
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Hi Olivia?that sounds like a pretty great feature request. We have the same
use case and also will often have info in the Repository Processing Note
field that is relevant for reference/reading room staff. Our staff at the
desk most often will use only the PUI of ASpace unless they are looking for
a location for a top container?could actually be useful in that case too.

--Benn

Benn Joseph (he/him/his)
Head, Collections Services
McCormick Library of Special Collections & University Archives
Northwestern University Libraries
Northwestern University
www.library.northwestern.edu
benn.joseph at northwestern.edu<mailto:benn.joseph at northwestern.edu%0d>
847.467.6581

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <
archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of
Olivia S Solis
Sent: Friday, October 06, 2023 1:39 PM
To: Archivesspace Users Group <
archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Expand Staff Only button access?

Hello all,

I was considering filing an enhancement in JIRA for an issue but was
wondering how desirable it would be for other institutions as well. I wish
that the Staff Only button would be visible for people with read only
access to some records. Currently, the button is only viewable to users who
can edit whatever record type they are looking at.

We made a user group for reference/reading room staff who we want to give
access to some internal records, but just not edit them. They are missing
out on some benefits. For instance, if they are in the public side of a top
container record that is restricted, they would be able to directly jump to
the staff side to view what local access restriction may apply or how long
the restriction is for. We also use the Repository Processing Note field to
document issues related to particular resource records and archival objects
that may be useful to jump to from the reference desk.

Since the button takes you to View not Edit mode of records, it seems
pretty harmless to link to.

Thanks,
Olivia
--
Olivia Solis, MSIS (she/her)
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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-- 

Jaime L. Margalotti

(she/her/hers)

Associate Librarian / *Archival Metadata Librarian*

Special Collections and Museums

University of Delaware Library, Museums & Press

181 South College Ave.

Newark, DE 19717
302-831-2229
 <http://www1.udel.edu/ocm/signature/#>
https://library.udel.edu/special/
jmargalo at udel.edu
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