[Archivesspace_Users_Group] Upgrading across multiple versions

[Andrew Morrison]

If you haven't already, I would recommend assessing whether there is any 
data in your 1.1.2 system that wouldn't be included if you exported your 
records as EAD:

https://www.loc.gov/ead/eadschema.html

I never used 1.x. But assuming there was an API method to export it as 
there is now...

https://archivesspace.github.io/archivesspace/api/#get-an-ead-representation-of-a-resource

...you could export then import into a blank 3.4.1 system with this...

https://archivesspace.github.io/archivesspace/api/?shell#create-a-new-job-and-post-input-files

Note that it needs to be EAD 2002, not the newer EAD3. And it is best to 
import one EAD file per job, as it can cause indexing problems if you do 
too many in one job.

A big change in recent years is that, since 3.2.0, ArchivesSpace no 
longer comes packaged with the search engine. Now you have to set up and 
run your own separate Solr server:

https://archivesspace.org/archives/7151

Also, if your old ArchivesSpace system was just set up as a trial, it 
may be using the built-in Apache Derby database. But that is only 
recommended for demonstration purposes, so you will need to set up and 
run your own MySQL or MariaDB database (or use some cloud solution.)

Andrew.


On 11/10/2023 23:06, Dudeck, John wrote:
>
> Greetings.
>
> I am an IT professional newly serving as pro-bono technical advisor to 
> a non-profit’s small archives.
>
> About 8 years ago a previous archivist started an Archives Space 
> installation, but then left the organization, and knowledge of their 
> Archives Space system disappeared. Recently by asking the right 
> questions I found the Virtual Machine containing our instance, fully 
> intact and operational. There are a couple thousand records in the 
> database.
>
> This instance of Archives Space is version 1.1.2. I tried doing an 
> upgrade from 1.1.2 to a recent version (3.3.0 I think) a while back, 
> which was not successful, as could be expected.
>
> So assuming that I need to do the upgrade in several steps, I would 
> like to know what intermediate versions would be the key steps to 
> upgrade to in order to get all of the database migrations. Or 
> alternatively, can somebody point me to information on how to migrate 
> the database over that span of 1.1.2 to 3.4.1 ? I scoured the online 
> information on upgrading A.S., and have not found anything 
> sufficiently helpful.
>
> Thanks.
>
> John Dudeck              Tel: +1-704-588-9891  Cell: +1-803-504-8065
> john.dudeck at sim.org                        Charlotte, North Carolina
>
>
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