[Archivesspace_Users_Group] LCNAF plugin - related agents duplicated

[Caitlin Goodman]

Hi all,

For those using the LCNAF plug-in - We have noticed that when we use the
LCNAF plugin to import agent records, in addition to importing the target
record, it is also importing related agent/name records (for associated
organizations, locations, etc). This is creating a lot of additional
records with the source “Unspecified ingest source” that aren’t reconciled
against our existing agents.

Some of this is likely due to us running an older version (3.2) without the
option to check/uncheck "Import Related Subjects" but even testing it in
the ASpace sandbox (3.4.1) with the box unchecked it's bringing over 510s
without any merging/reconciliation against existing agents.

Here's the "map" part of the converter code
<https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/lib/marcxml_auth_agent_base_map.rb>
in
anyone can better interpret what's going on.

How are other repositories handling this? Have you come up with workflows
to reconcile, dedupe, and update records in ArchivesSpace?

We think it would be best to add an optional checkbox, like the one added
for subjects, e.g. "Import Related Name Authority Records?" to skip over
these if desired. If you agree, please add a comment to our ticket:
https://archivesspace.atlassian.net/browse/ANW-1857

Thank you!
Caitlin


*Caitlin Goodman* (she/her)
Archivist, Friends Historical Library
Swarthmore College
610-690-3349
cgoodma2 at swarthmore.edu
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