[Archivesspace_Users_Group] How are classifications filed?

[Sarah Shepherd]

Hi Elizabeth,

We also use classifications to replace our system of record groups. I couldn't quite tell how you are using it, but we put the record group number as an identifier and the collection title in the title field. The classifications only let you sort by the title (which puts the identifier before the title though I'm not sure why) so we also had difficultly sorting.

I solved this by going into the global preferences and changing the classification browse columns. I added the identifier field to the browse column (making column 1 the identifier and column 2 the title) and so now we can sort by the identifier field which will sort correctly alphabetically and numerically.

As far as I can tell when you sort by title, it sorts only by the title field and ignores the identifier which is included in the title field when you are browsing classifications. Hope that solves your issue! Please feel free to reach out if you have any other questions about the classification. I can send you an image of how our classifications work if desired.

Best,
Sarah

_______
Sarah H. Shepherd (she/her), Archivist
Scottish Rite Masonic Museum and Library
33 Marrett Road | Lexington, MA 02421
Phone: 781-457-4129 | Email: sshepherd at srmml.org<mailto:sshepherd at srmml.org>

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Subject: [Archivesspace_Users_Group] How are classifications filed?

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Hi,

We are preparing for a migration of data into ASpace and have decided to use classifications to replicate our repository's system of record groups (some based on Sister of Providence names and numbers). We were discussing whether to use leading zeroes in our classification IDs and tested some fake classifications with and without leading zeroes to find out. The result is perplexing to me. An alphabetical sort by title does not seem to sort alphabetically or numerically in the correct order. Here is a screenshot of the results:

[cid:image001.png at 01DA0D63.9FB4A370]
Does anyone know how this is programmed to sort? Generally, does collective wisdom favor using leading zeroes when numerical sorting is desired?

We are on version 3.3.1

Thanks for any insights,

Elizabeth Russell
Senior Archivist
Providence Archives
4800 37th Ave. S.W.
Seattle, WA 98126-2793
(206) 923-4011
elizabeth.russell at providence.org<mailto:elizabeth.russell at providence.org>
providence.org/archives | sistersofprovidence.net





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