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<p class="MsoNormal">Hi Elizabeth,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We also use classifications to replace our system of record groups. I couldn’t quite tell how you are using it, but we put the record group number as an identifier and the collection title in the title field. The classifications only let
you sort by the title (which puts the identifier before the title though I’m not sure why) so we also had difficultly sorting.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I solved this by going into the global preferences and changing the classification browse columns. I added the identifier field to the browse column (making column 1 the identifier and column 2 the title) and so now we can sort by the identifier
field which will sort correctly alphabetically and numerically. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As far as I can tell when you sort by title, it sorts only by the title field and ignores the identifier which is included in the title field when you are browsing classifications. Hope that solves your issue! Please feel free to reach
out if you have any other questions about the classification. I can send you an image of how our classifications work if desired.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Sarah<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">_______<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Sarah H. Shepherd (she/her), Archivist<br>
Scottish Rite Masonic Museum and Library<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-ligatures:none">33 Marrett Road | Lexington, MA 02421
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-ligatures:none">Phone: 781-457-4129 | Email:
<a href="mailto:sshepherd@srmml.org">sshepherd@srmml.org</a><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Russell, Elizabeth<br>
<b>Sent:</b> Wednesday, November 1, 2023 2:49 PM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] How are classifications filed?<o:p></o:p></span></p>
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<span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#212121;mso-ligatures:none">You don't often get email from
<a href="mailto:elizabeth.russell@providence.org">elizabeth.russell@providence.org</a>.
<a href="https://aka.ms/LearnAboutSenderIdentification">Learn why this is important</a><o:p></o:p></span></p>
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<p style="margin:0in"><strong><span style="font-size:11.5pt;font-family:"Calibri",sans-serif;color:#E25041;background:#F7DA64"> CAUTION:</span></strong><span style="font-size:11.5pt;color:#E25041;background:#F7DA64"> </span><span style="font-size:11.5pt;color:black;background:#F7DA64">This
email originated outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. </span><span style="font-size:11.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal">Hi,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are preparing for a migration of data into ASpace and have decided to use classifications to replicate our repository’s system of record groups (some based on Sister of Providence names and numbers). We were discussing whether to use
leading zeroes in our classification IDs and tested some fake classifications with and without leading zeroes to find out. The result is perplexing to me. An alphabetical sort by title does not seem to sort alphabetically or numerically in the correct order.
Here is a screenshot of the results: <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="198" height="318" style="width:2.0625in;height:3.3125in" id="Picture_x0020_1" src="cid:image001.png@01DA0D63.9FB4A370"></span><o:p></o:p></p>
<p class="MsoNormal">Does anyone know how this is programmed to sort? Generally, does collective wisdom favor using leading zeroes when numerical sorting is desired?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are on version 3.3.1<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for any insights,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Elizabeth Russell<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Senior Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Providence Archives<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">4800 37th Ave. S.W.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Seattle, WA 98126-2793<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">(206) 923-4011<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><a href="mailto:elizabeth.russell@providence.org">elizabeth.russell@providence.org</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">providence.org/archives | sistersofprovidence.net<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
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