[Archivesspace_Users_Group] collection with processed and unprocessed materials

Wed May 10 11:29:53 EDT 2023

Hi Tara,
Here is a processed collection: https://dmaarchives.libraryhost.com/repositories/2/resources/86
And an unprocessed one: https://dmaarchives.libraryhost.com/repositories/2/resources/246

We have a different collection ID structure for processed vs unprocessed collections, not that a public user would get that if they were looking at the ID field. We also use resource records for all collections - processed and accessions; the accessions module doesn't really work for us since having a structured box list is very important to how we find relevant files for users. The processed vs. accession resource records have different required metadata fields. The biggest tell for a user looking at the record would be the Unprocessed flag in the finding aid status section and the conditions governing access statement.

I hope this is helpful and please let me know if you have any follow-up questions.
Hillary

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HILLARY BOBER, CA  |  she/her/hers
Archivist

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From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Tara Laver
Sent: Tuesday, May 9, 2023 4:12 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] collection with processed and unprocessed materials

Hi, all. Could someone share an example (preferably in their PUI) of a collection that has processed materials (with series) and unprocessed materials (equivalent of just a folder list)? I'm trying to figure out how best to represent these clearly in AS on the same record. I realize this is almost a processing question, but using AS also affects it.

Thanks,
Tara Laver

Tara Z. Laver
(she/her/hers)<https://www.mypronouns.org/what-and-why>
Senior Archivist
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
Office: 816.751.1354
tlaver at nelson-atkins.org<mailto:tlaver at nelson-atkins.org>
www.nelson-atkins.org<http://www.nelson-atkins.org/>

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