[Archivesspace_Users_Group] Question re: Linking Finding Aids

[Leah Tams]

Hi VivianLea,

I believe what you would need to do in the Location is specify that it is a file path and then include the full filepath itself. So, for example, the location might be file:///C:\Users\leahtams\Documents\FindingAid.docx (that is how my filepaths are, but yours may be different). If they are stored on your personal computer and not a shared network, it's important to note that you'd be the only person who can access it, since the filepath would be pointing to something on your specific machine. If you wanted others to be able to access it, it would need to be in a shared environment.

Hope this helps,
Leah

she/her/hers
MSLS in Archives & Records Management
Accessions Coordinator
Rubenstein Rare Book & Manuscript Library
Duke University
leah.tams at duke.edu<mailto:leah.tams at duke.edu> | leahtams.org<http://www.leahtams.org/>

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Solek, VivianLea <VivianLea.Solek at Kofc.Org>
Sent: Friday, March 24, 2023 10:54 AM
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Subject: [Archivesspace_Users_Group] Question re: Linking Finding Aids


Good morning,



I have external word documents for my finding aids. I would like to link those into the top level record for a record group or collection. I tried putting the location (full file name) in the external documents field. It has hyperlinked the name, but when I try to click on the link to the pdf, it is not opening the document.



Do the files have to live on the same server as my ASpace instance? What am I doing wrong?



Also, is there a better place to link external finding aids?



MANY thanks!

VivianLea



VivianLea Solek

Archivist

Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702

Phone 203 752-4578
Fax 203 865-0351

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