[Archivesspace_Users_Group] Question re: Linking Finding Aids

Leah Tams leah.tams at duke.edu
Fri Mar 24 12:23:42 EDT 2023

Hi VivianLea,

I believe what you would need to do in the Location is specify that it is a file path and then include the full filepath itself. So, for example, the location might be file:///C:\Users\leahtams\Documents\FindingAid.docx (that is how my filepaths are, but yours may be different). If they are stored on your personal computer and not a shared network, it's important to note that you'd be the only person who can access it, since the filepath would be pointing to something on your specific machine. If you wanted others to be able to access it, it would need to be in a shared environment.

Hope this helps,

MSLS in Archives & Records Management
Accessions Coordinator
Rubenstein Rare Book & Manuscript Library
Duke University
leah.tams at duke.edu<mailto:leah.tams at duke.edu> | leahtams.org<http://www.leahtams.org/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Solek, VivianLea <VivianLea.Solek at Kofc.Org>
Sent: Friday, March 24, 2023 10:54 AM
To: archivesspace_member_match at lyralists.lyrasis.org <archivesspace_member_match at lyralists.lyrasis.org>; ASpace Users Group (archivesspace_users_group at lyralists.lyrasis.org) <archivesspace_users_group at lyralists.lyrasis.org>; ASpace - Small Archives List (archivesspace_small_archives_users_group at lyralists.lyrasis.org) <archivesspace_small_archives_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Question re: Linking Finding Aids

Good morning,

I have external word documents for my finding aids. I would like to link those into the top level record for a record group or collection. I tried putting the location (full file name) in the external documents field. It has hyperlinked the name, but when I try to click on the link to the pdf, it is not opening the document.

Do the files have to live on the same server as my ASpace instance? What am I doing wrong?

Also, is there a better place to link external finding aids?

MANY thanks!


VivianLea Solek


Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702

Phone 203 752-4578
Fax 203 865-0351

[cid:image001.png at 01D95E3E.C23644A0]

CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20230324/662614f7/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 31887 bytes
Desc: image001.png
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20230324/662614f7/attachment.png>

More information about the Archivesspace_Users_Group mailing list