[Archivesspace_Users_Group] container profiles for uniquely sized containers

Hand, Sarit shand at ap.org
Mon Mar 20 08:50:06 EDT 2023


I create a unique profile for every unique top container. That allows me to calculate an extent record. I need this since we are using off-site storage. So, I reserve the extent record just for calculated extents. I'll be using Notes fields for other "extent" descriptions. I know some institutions create profiles for everything, including media, it all depends upon how what you consider a top container. The difficulty is keeping track so make sure you decide on a naming convention. Sadly, there are too few fields (IMO) for the profile record.

The issue I have with creating unnecessary profiles is when I have a profile for a box but the extent measured by is different based on how it sits on the shelf. I had opened a JIRA ticket to change the measure by field to the top container, not the profile but it was decided not to change that, and I was told to create a new profile for the different extent even though it's the same exact container.

Hope this helps

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Sarit Hand
Digital Archivist
AP Corporate Archives
200 Liberty Street
New York, NY 10281
T 212.621.7035

shand at ap.org<mailto:shand at ap.org>
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Sherman, Becky
Sent: Friday, March 17, 2023 1:39 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] container profiles for uniquely sized containers

Hi All,
I am interested in learning more about how other institutions handle container profiles for uniquely sized containers. We have a list of the most commonly used container profiles in our repository, and our goal is to keep the number of container profiles to a minimum (maybe 12-15). We have quite a few uniquely sized containers that we will not be creating container profiles for (i.e. custom boxes, 3-D artifacts, etc.). How have others approached these oddball containers? Is it better to create a single container profile for "unique containers" and assign that profile to all oddballs regardless of actual dimensions, so that they can be grouped together for reports? Or are there advantages to not assigning a container profile at all to unique containers? If you're willing to share your container profiles list, that would also be helpful. Thanks for helping us to weigh the options!


Becky Sherman (she/her)
Senior Collections Processing Archivist
Stuart A. Rose Manuscript, Archives, & Rare Book Library
Emory University

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