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<p class="MsoNormal">Hi,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I create a unique profile for every unique top container. That allows me to calculate an extent record. I need this since we are using off-site storage. So, I reserve the extent record just for calculated extents. I’ll be using Notes fields
for other “extent” descriptions. I know some institutions create profiles for everything, including media, it all depends upon how what you consider a top container. The difficulty is keeping track so make sure you decide on a naming convention. Sadly, there
are too few fields (IMO) for the profile record.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The issue I have with creating unnecessary profiles is when I have a profile for a box but the extent measured by is different based on how it sits on the shelf. I had opened a JIRA ticket to change the measure by field to the top container,
not the profile but it was decided not to change that, and I was told to create a new profile for the different extent even though it’s the same exact container.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hope this helps<o:p></o:p></p>
<p class="MsoNormal">Cheers,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span lang="FR" style="font-size:10.0pt;font-family:"Garamond",serif">Sarit Hand</span></b><b><span style="font-size:10.0pt;font-family:"Garamond",serif"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span lang="FR" style="font-size:10.0pt;font-family:"Garamond",serif">Digital Archivist</span><span style="font-size:10.0pt;font-family:"Garamond",serif"><br>
</span><span lang="FR" style="font-size:10.0pt;font-family:"Garamond",serif">AP Corporate Archives</span><span style="font-size:10.0pt;font-family:"Garamond",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR" style="font-size:10.0pt;font-family:"Garamond",serif">200 Liberty Street<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="FR" style="font-size:10.0pt;font-family:"Garamond",serif">New York, NY 10281<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Garamond",serif">T
</span><span lang="FR" style="font-size:10.0pt;font-family:"Garamond",serif">212.621.7035<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Garamond",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="mailto:shand@ap.org"><span style="color:blue">shand@ap.org</span></a><br>
</span><span style="font-size:12.0pt"><a href="http://www.ap.org"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">ap.org</span></a></span><span lang="FR" style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Sherman, Becky<br>
<b>Sent:</b> Friday, March 17, 2023 1:39 PM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] container profiles for uniquely sized containers<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:red">[EXTERNAL]<o:p></o:p></span></p>
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<p class="MsoNormal">Hi All,<o:p></o:p></p>
<p class="MsoNormal">I am interested in learning more about how other institutions handle container profiles for uniquely sized containers. We have a list of the most commonly used container profiles in our repository, and our goal is to keep the number of
container profiles to a minimum (maybe 12-15). We have quite a few uniquely sized containers that we will
<i>not</i> be creating container profiles for (i.e. custom boxes, 3-D artifacts, etc.). How have others approached these oddball containers? Is it better to create a single container profile for “unique containers” and assign that profile to all oddballs regardless
of actual dimensions, so that they can be grouped together for reports? Or are there advantages to not assigning a container profile at all to unique containers? If you’re willing to share your container profiles list, that would also be helpful. Thanks for
helping us to weigh the options!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black;border:none windowtext 1.0pt;padding:0in">Becky Sherman
</span><span style="color:black">(<i>she/her</i>)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black;border:none windowtext 1.0pt;padding:0in">Senior Collections Processing Archivist</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;border:none windowtext 1.0pt;padding:0in">Stuart A. Rose Manuscript, Archives, & Rare Book Library</span><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;border:none windowtext 1.0pt;padding:0in">Emory University </span><span style="color:#201F1E"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;border:none windowtext 1.0pt;padding:0in">404-727-4032<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#201F1E"><o:p> </o:p></span></p>
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