[Archivesspace_Users_Group] ArchivesSpace Update - August 2023

Thu Aug 31 09:29:40 EDT 2023

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ArchivesSpace Update – August 2023

Upcoming Schedule at a Glance:

August 30-September 1: Visit the ArchivesSpace table at ARA<https://openingdoors.eventsair.com/ara2023/>

September 13: ArchivesSpace basic record creation training<https://archivesspace.org/using-archivesspace/trainings>

October 11: Using the accession and assessments module in ArchivesSpace training<https://archivesspace.org/using-archivesspace/trainings>

Development

ArchivesSpace 3.4.1 is now available. This patch release addresses several issues introduced by 3.4.0. People who haven't already upgraded to 3.4.0 should go directly to this release when they do upgrade, and because one issue has security implications for people using the public interface we recommend upgrading to 3.4.1 if you have already upgraded to 3.4.0.

(Even if you don’t use the public interface, if you use the spreadsheet importer to create archival objects with containers you will likely want to upgrade to 3.4.1 since it fixes a bug in that process that was inadvertently introduced in 3.4.0.)

More information about what’s in the release and the link to download it are at https://github.com/archivesspace/archivesspace/releases/tag/v3.4.1. Information on upgrading to a new version of ArchivesSpace is available at https://archivesspace.github.io/tech-docs/administration/upgrading.html.

If you have questions or need any assistance, please let us know. Special thanks to several community members for bringing the issues addressed in this release to our attention, including Peter Heiner, who contributed code to fix one of them.

Registration Now Open for Fall 2023 ArchivesSpace Community-wide Trainings

Registration is now open for our Fall community-wide trainings. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings.

The next training offered this year will be a Basic Record Creation Overview.  This training will be offered on September 13, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventSeptember.

Upon completing this workshop, attendees will understand how to navigate the ArchivesSpace Staff User Interface, view the ArchivesSpace Public User Interface, create accession records, create resource records, and create digital object records.

Later in the fall will be a training on using the ArchivesSpace Accessions and Assessments modules.  This training will be offered on October 11, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventOctober.

Upon completing this workshop, attendees will understand how to create and edit accession records, link related records to accession records, create assessments, edit assessment attributes in ArchivesSpace, and link assessments to related records.

Both trainings assume a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface.  If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

These trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount.  If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> to receive a member promo code before registering.

Welcome new ArchivesSpace Program Assistant, Bailey-Grace Harrell

We are delighted to announce that Bailey-Grace Harrell has joined us as our part-time Program Assistant. Her first day was August 21.

Bailey-Grace has a strong background in events management, training administration, and customer service. Most recently she has been working as a Public Course Manager for Crucial Learning, which involves managing both in-person and virtual courses attended by thousands of people each year. In previous positions she has given demos and created instructional materials to help new and existing users of software programs and done software testing. Her undergraduate studies at the University of North Carolina at Charlotte focused on international business, psychology, and Spanish, and she has also done some graduate work in Spanish.

Bailey-Grace will be working 16 hours a week on a range of activities, primarily supporting our events and communications. She’ll be working most closely with Jessica and Christine, but she will no doubt be interacting with community members regularly as she progresses through the different projects we have planned for her. She is based in North Carolina.

Please join us in welcoming Bailey-Grace to the team!

Brian Hoffman departs ArchivesSpace

It is with regret that we announce that Brian Hoffman left his position as ArchivesSpace Technical Lead to take a position with Harvard University Libraries. His last day was August 18.

As the Technical Lead since March 2021, Brian was responsible for the infrastructure of the ArchivesSpace application and managing the different streams of development.  He coordinated over a dozen production releases and release candidates, including the move to external Solr.  Much of his recent work has focused on critical upgrades to the underlying technologies of the system, including Bootstrap and Rails.

Brian has a long association with ArchivesSpace, having previously worked on the original development of the application as part of the Hudson Molonglo team and as a member of the ArchivesSpace program team as a developer from 2015-2016.

We will be working to fill this position soon. Feel free to get in touch if you have any questions.

Thank You for Attending the 9th Annual ArchivesSpace Member Forum

Thank you to everyone who attended our 9th annual ArchivesSpace Member Forum in person or online.  Recordings of both the virtual and in-person sessions are now available on the event wiki page<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3365765121/ArchivesSpace+Member+Forum+2023>.

Membership Update

We are excited to welcome our newest members to our community! Some of our new members since July 31st include:

  *   University of Tennessee, Knoxville (Educational Program Member)

As of August 31, we have 467 General members, 19 Educational Program members, 3 Registered Service Providers, and 1 Consortium Provider.

Thank you to our current ArchivesSpace members<https://archivesspace.org/community/whos-using-archivesspace> for your contribution to the development and sustainability of the ArchivesSpace application.  ArchivesSpace has a membership model<https://archivesspace.org/community/why-become-a-member> to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits<https://archivesspace.org/community/member-benefits>.  If you are interested in ArchivesSpace membership<https://archivesspace.org/community/making_a_case_for_membership> for your organization, email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

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ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Lead for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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