[Archivesspace_Users_Group] Advice for reordering large numbers of records

[Catie Heitz]

Thanks Corey,
This is very helpful. We will try using the API first and we will let you
know if it works for us.

Best,

Catie Heitz (she/her)
Archivist
American Academy in Rome
7 East 60th St.
New York, NY 10022
212-751-7200 x347
212-751-7220 (fax)
c.heitz at aarome.org <archives at aarome.org>
www.aarome.org


On Wed, Sep 14, 2022 at 8:54 AM Corey Schmidt <Corey.Schmidt at uga.edu> wrote:

> Hey Catie,
>
> I haven’t used the bulk_updater plugin (
> https://github.com/hudmol/as_spreadsheet_bulk_updater), but if the
> spreadsheet you re-upload to ASpace maintains any changes to the
> re-ordering of archival objects, I think that’s the easiest way to go. Anna
> Robinson-Sweet at UCLA, Wendy Scheir at the New School, and James Bullen at
> Hudson Molonglo would be able to provide more details about the plugin and
> what it can do (presentation link for anyone interested:
> https://www.youtube.com/watch?v=LQW1qB_6VGI).
>
>
> Another option would be to write a script to use the ASpace API to
> reposition the archival objects in alphabetical order. You could use the
> Get the children of an Archival Object endpoint (
> https://archivesspace.github.io/archivesspace/api/?python#get-the-children-of-an-archival-object)
> to get a list of all the archival objects in the series, then use the
> script to alphabetize that list and change the "position":### field to
> match the order of the alphabetized list. Then use the Update an Archival
> Object endpoint (
> https://archivesspace.github.io/archivesspace/api/?python#update-an-archival-object)
> to push the updated archival objects in their new positions to ASpace.
>
> If there are no follow-ups in a week, I’ll try to spin up my local ASpace
> instance and test that plugin to see if it does what you’re asking.
>
> Hope this helps,
>
> Corey
>
> *Corey Schmidt*
> University of Georgia Special Collections Libraries | *Project Management
> Librarian/Archivist*
> Corey.Schmidt at uga.edu
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Catie
> Heitz
> *Sent:* Tuesday, September 13, 2022 8:24 AM
> *To:* Archivesspace_Users_Group at lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] Advice for reordering large
> numbers of records
>
>
>
> [EXTERNAL SENDER - PROCEED CAUTIOUSLY]
>
> I'm looking for advice on how to reorder records efficiently. I have a
> series with a couple thousand records that need to be alphabetized. This is
> slow work in reorder mode. Is there a better way to do this? Is this
> something I can do with the bulk updater plug-in?
>
> Thank you.
>
>
>
> Catie Heitz (she/her)
>
> Archivist
> American Academy in Rome
> 7 East 60th St.
> New York, NY 10022
> 212-751-7200 x347
> 212-751-7220 (fax)
> c.heitz at aarome.org <archives at aarome.org>
> www.aarome.org
> _______________________________________________
> Archivesspace_Users_Group mailing list
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