[Archivesspace_Users_Group] Advice for reordering large numbers of records

[Corey Schmidt]

Hey Catie,

I haven’t used the bulk_updater plugin (https://github.com/hudmol/as_spreadsheet_bulk_updater), but if the spreadsheet you re-upload to ASpace maintains any changes to the re-ordering of archival objects, I think that’s the easiest way to go. Anna Robinson-Sweet at UCLA, Wendy Scheir at the New School, and James Bullen at Hudson Molonglo would be able to provide more details about the plugin and what it can do (presentation link for anyone interested: https://www.youtube.com/watch?v=LQW1qB_6VGI).

Another option would be to write a script to use the ASpace API to reposition the archival objects in alphabetical order. You could use the Get the children of an Archival Object endpoint (https://archivesspace.github.io/archivesspace/api/?python#get-the-children-of-an-archival-object) to get a list of all the archival objects in the series, then use the script to alphabetize that list and change the "position":### field to match the order of the alphabetized list. Then use the Update an Archival Object endpoint (https://archivesspace.github.io/archivesspace/api/?python#update-an-archival-object) to push the updated archival objects in their new positions to ASpace.

If there are no follow-ups in a week, I’ll try to spin up my local ASpace instance and test that plugin to see if it does what you’re asking.

Hope this helps,

Corey
Corey Schmidt
University of Georgia Special Collections Libraries | Project Management Librarian/Archivist
Corey.Schmidt at uga.edu<mailto:Corey.Schmidt at uga.edu>
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Catie Heitz
Sent: Tuesday, September 13, 2022 8:24 AM
To: Archivesspace_Users_Group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Advice for reordering large numbers of records

[EXTERNAL SENDER - PROCEED CAUTIOUSLY]
I'm looking for advice on how to reorder records efficiently. I have a series with a couple thousand records that need to be alphabetized. This is slow work in reorder mode. Is there a better way to do this? Is this something I can do with the bulk updater plug-in?
Thank you.

Catie Heitz (she/her)
Archivist
American Academy in Rome
7 East 60th St.
New York, NY 10022
212-751-7200 x347
212-751-7220 (fax)
c.heitz at aarome.org<mailto:archives at aarome.org>
www.aarome.org<http://www.aarome.org/>
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