[Archivesspace_Users_Group] Auto generating unique IDs

Tue Nov 29 15:12:45 EST 2022

Anna,

We use a plugin to achieve something very similar here at NYPL -
https://github.com/alexduryee/aspace_serial_numbers.  This auto-generates a
component_id when an archival object is saved without an ID, starting from
3000000 and incrementing by 1 each time (using ASpace's built-in Sequence).

Note that this plugin requires some frontend tweaks to be truly functional,
which is in a separate plugin repository, but it should give you an
idea/basis to work from.

Thanks,
--Alex

On Tue, Nov 29, 2022 at 9:35 AM Rachel Aileen Searcy <rachel.searcy at nyu.edu>
wrote:

> Hello Anna,
>
> You might want to look into the Digitization Work Order plugin
> <https://github.com/hudmol/digitization_work_order>, which might meet
> your needs. The plugin allows you to generate unique identifiers for
> selected archival objects within a resource record that is then added to
> that object's Component Unique Identifier field. It also gives you the
> ability to download a simplified tsv file of those selected components. At
> NYU we use this to facilitate our digitization workflow that involves
> transferring archival materials between different departments, but we've
> also adapted it for other uses. I'll also include a link to the portion
> of our local ArchivesSpace manual with instructions
> <https://docs.google.com/document/d/11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao/edit#heading=h.5kg8ir70qq1n>
> on how to use it. I'm happy to answer any additional questions you might
> have about it.
>
> Hope this is helpful. Take care,
> Rachel
>
> On Mon, Nov 28, 2022 at 5:30 PM Anna Haywood <ahaywood at cca.qc.ca> wrote:
>
>> Hello everyone,
>>
>>
>>
>> I was wondering if anyone had a suggestion (manual or automated) to
>> create unique ids for archival objects in ArchivesSpace? We have migrated
>> from a system that used to autogenerate consecutive 6 digital numbers for
>> all users. I do not want to create unique IDs that are tied to the
>> collection/series/etc. because if we reprocess, renumber, or rearrange the
>> collection, it means we need to change all the unique ids.
>>
>>
>>
>> Any ideas are appreciated!
>>
>> Thanks,
>>
>> Anna
>>
>> ---
>>
>>
>> *Anna Haywood*Archiviste
>> Archivist
>>
>>
>> *Centre Canadien d'ArchitectureCanadian Centre for Architecture*
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>
> --
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
> New York University Libraries
> 212.998.2539 | rachel.searcy at nyu.edu
> My pronouns are she/her/hers
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-- 
Alexander Duryee
Manager, Archival Metadata
New York Public Library
(917)-229-9590
alexanderduryee at nypl.org
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