[Archivesspace_Users_Group] Looking for ways to best handle object record culturally sensitive restrictions

[Michael Smith]

Hi Naomi,

There is a video in the user manual that features as short section on using the notes field for restrictions. The demo starts at the 10.25 mark of the video titled “Adding Instances and Creating Top Containers<https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/894435365/Managing+Top+Containters>”

https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/915275856/Container+Management

Best regards,

Michael Smith
Archivist
Presbyterian Church of Victoria Archives
PO Box 9044 South Yarra VIC 3141
michael.smith at pcv.org.au<mailto:michael.smith at pcv.org.au>
0425 858 228
Work days – Thursday and Friday

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On 12/11/2022, 5:55 am, "archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Franklin, Naomi" <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of naomi-franklin at utulsa.edu<mailto:naomi-franklin at utulsa.edu>> wrote:

Hello, hello.

I’m seeking advice for how to best handle archival object record restrictions in ASpace. During a recent consultation of an archive collection, a number of photographs were identified with being culturally sensitive thus needing to be not only restricted to public access, but also internal access. In our efforts to be NAGPRA compliant and to follow the wishes of the Tribe, I need to determine best method(s) of restricting these records based on the options available in ASpace. I cannot find any previous conversations around this topic, and am wondering if others have had to restrict records for similar reasons before or restrict in general. My institution migrated our archive data to ASpace from TMS (The Museum System) a little over a year ago, so we’re still becoming familiar with the ins and outs of ASpace. We have procedures established for handling NAGPRA/Culturally Sensitive materials in TMS, but not yet ASpace. I welcome any thoughts and suggestions. Thanks!

Best,
Naomi
Cataloguing Manager and Associate DBA
Gilcrease Museum
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