[Archivesspace_Users_Group] collection editing reports?

[Karen Urbec]

thanks everyone! this is very helpful!

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Andrew Morrison <andrew.morrison at bodleian.ox.ac.uk>
Sent: Tuesday, May 17, 2022 3:58 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] collection editing reports?


You can enter something like the following in the simple search box in the staff interface:


resource:"/repositories/2/resources/28"


That will find all the archival objects in the resource with the ID of 28 (you need to have already selected whichever repository in your system has the ID of 2, otherwise it'll find nothing.) In your case, it'll find all the subrecords of this collection:


http://archives.mblwhoilibrary.org/repositories/2/resources/28<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchives.mblwhoilibrary.org%2Frepositories%2F2%2Fresources%2F28&data=05%7C01%7Ckaren.urbec%40whoi.edu%7C713370f8acd94adf05df08da37db1d21%7Cd44c5cc6d18c46cc8abd4fdf5b6e5944%7C0%7C0%7C637883711910487389%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=fmxWytISAzZeSbbYIK77c8%2FhmrK7J0oJWN6q2IKob9U%3D&reserved=0>


Then sort by Modified-Descending to list the last-edited records first.


The "Audit Information" column shows the when and whom of each record's creation and last modification. If that column isn't being displayed, you can select it in the "Search Columns" section of your User Preferences.


Obviously it will not show any archival objects that have been deleted or moved to another resource. Nor will it tell you about changes made in any digital objects or containers which are linked to the archival objects.


Andrew.




On 16/05/2022 15:34, Karen Urbec wrote:
Hi Everyone,
I have a question about running edit reports in ArchivesSpace. What I mean is, when looking at a large collection (with many series and items), is there a report I can run to see which items were last edited, and when, and by whom?
thanks!
Karen


Karen Urbec (she/her)

Institution Archivist, MBLWHOI Library

Woods Hole Oceanographic Institution

MS#8, phone:508-289-2269

https://orcid.org/<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Forcid.org%2F&data=05%7C01%7Ckaren.urbec%40whoi.edu%7C713370f8acd94adf05df08da37db1d21%7Cd44c5cc6d18c46cc8abd4fdf5b6e5944%7C0%7C0%7C637883711910487389%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=kA6N83NdSooNhmT3cKf%2FsGixmuQrcaW07uT9K56tXiI%3D&reserved=0>0000-0001-6673-4478






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