[Archivesspace_Users_Group] Books in the Archives

McElheny, Robin G. robin_mcelheny at harvard.edu
Mon Mar 28 10:06:36 EDT 2022

We’ve done a somewhat similar thing here at the Harvard University Archives: for our John Rawls material, we created two finding aids:

  *   Papers of John Rawls, HUM 48. https://id.lib.harvard.edu/ead/hua32010/catalog
  *   Books from the personal library of John Rawls, 1915-2002, HUM 48.1. https://id.lib.harvard.edu/ead/hua36010/catalog

We also created bib records for each book in the Rawls personal library, indicating John Rawls as a former owner. Admittedly icing on the cake but this is one of our most heavily-used collections.

Robin McElheny (she/her)
Associate University Archivist for Collections & Public Services
Harvard University Archives
robin_mcelheny at harvard.edu<mailto:robin_mcelheny at harvard.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Nic Stanton-Roark
Sent: Monday, March 28, 2022 9:55 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Cc: ASpace - Small Archives List (archivesspace_small_archives_users_group at lyralists.lyrasis.org) <archivesspace_small_archives_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Books in the Archives

Hi VivianLea,
We do this for the few manuscript collections we hold where we have taken possession of the individuals' personal library. Typically we call the series "library" or "personal library," and either enter book titles as item level records or attach a pdf listing of the books as an external document at the series level. In some cases, we have digitized versions of notable individuals' (public domain) books to make annotations available, and attach these as item level records in Personal Library series that otherwise do not have item level description.
I'm not sure how well all of this gels with EAD, but our first priority is making our holdings intelligible for researchers, and this seems intuitive for our users. I'd be interested to hear any horror stories from other users about similar setups, though.
[Image removed by sender.]Nicholas Stanton-Roark  |  Archivist  | Robert A. Nicholson University Library
Anderson University  |  1100 E. Fifth St, Anderson, IN 46012
(765) 641-4285<tel:%28765%29%20641%204285>  |  ndroark at anderson.edu<mailto:ndroark at anderson.edu>

On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea <VivianLea.Solek at kofc.org<mailto:VivianLea.Solek at kofc.org>> wrote:
Good morning all,

Happy Monday.  Here’s a conundrum to start off your week…

I’m a lone arranger with a large number of books within my archives.  I know that ASpace is not designed to handle books (but it can) and I have no other library catalog at my disposal.  Many of the books could be put within existing collections (defined as artificial assemblages).  My thought is to designate the last series in the collection as “books” and add the titles under that series record.

Has anyone done anything similar?  Thoughts? Concerns? Problems you’ve encountered?

Will appreciate any and all feedback on or off list.

MANY thanks!

VivianLea Solek
Knights of Columbus Supreme Council Archives

1 State Street
New Haven, CT 06511-6702
Phone 203 752-4578
Fax 203 865-0351

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