[Archivesspace_Users_Group] Books in the Archives

[Nic Stanton-Roark]

Hi VivianLea,

We do this for the few manuscript collections we hold where we have taken
possession of the individuals' personal library. Typically we call the
series "library" or "personal library," and either enter book titles as
item level records or attach a pdf listing of the books as an external
document at the series level. In some cases, we have digitized versions of
notable individuals' (public domain) books to make annotations available,
and attach these as item level records in Personal Library series that
otherwise do not have item level description.

I'm not sure how well all of this gels with EAD, but our first priority is
making our holdings intelligible for researchers, and this seems intuitive
for our users. I'd be interested to hear any horror stories from other
users about similar setups, though.

*Nicholas Stanton-Roark*  |  Archivist  | Robert A. Nicholson University
Library
Anderson University  |  1100 E. Fifth St, Anderson, IN 46012
(765) 641-4285 <%28765%29%20641%204285>  |  ndroark at anderson.edu


On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea <VivianLea.Solek at kofc.org>
wrote:

> Good morning all,
>
>
>
> Happy Monday.  Here’s a conundrum to start off your week…
>
>
>
> I’m a lone arranger with a large number of books within my archives.  I
> know that ASpace is not designed to handle books (but it can) and I have no
> other library catalog at my disposal.  Many of the books could be put
> within existing collections (defined as artificial assemblages).  My
> thought is to designate the last series in the collection as “books” and
> add the titles under that series record.
>
>
>
> Has anyone done anything similar?  Thoughts? Concerns? Problems you’ve
> encountered?
>
>
>
> Will appreciate any and all feedback on or off list.
>
>
>
> MANY thanks!
>
> VivianLea
>
>
>
> VivianLea Solek
>
> Archivist
>
> Knights of Columbus Supreme Council Archives
>
>
> 1 State Street
> New Haven, CT 06511-6702
>
> Phone 203 752-4578
> Fax 203 865-0351
>
>
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