[Archivesspace_Users_Group] finding aid template?

Leah Tams leah.tams at duke.edu
Thu Jun 16 11:29:33 EDT 2022

Hi Tess,

You might consider taking advantage of the Default Values feature in ASpace—it allows you to set up a template record that pre-populates the fields of your choosing. Here is a link to a helpful document from the Orbis Cascade Alliance: https://drive.google.com/file/d/1GjSoZlocBRlt7uDCqbduF4TUgopfNcc9/view. Pertinent information begins on page 10, with the heading “Pre-Populating Fields with Default Values.” It is particularly useful for standardizing notes, as well as providing instructions within a field. We only use it for Resource records at Duke, but it can also be used for Accession records.

I hope this is helpful! Happy to chat more if you’d like.


MSLS in Archives & Records Management
Accessions Coordinator
Rubenstein Rare Book & Manuscript Library
Duke University
leah.tams at duke.edu<mailto:leah.tams at duke.edu> | leahtams.org<http://www.leahtams.org/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Tessa Wakefield
Sent: Thursday, June 16, 2022 11:19 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] finding aid template?

Hello! We're in the middle stages of migrating our finding aids into ArchivesSpace using the load via spreadsheet option, which is working great. We're thinking ahead to future practices for finding aids -- currently, we draft them in google docs and copy / paste them into our existing finding aid system (Drupal). I don't think this is going to be the most efficient going forward.

Does anyone use a finding aid template that they can ingest directly into ArchivesSpace? Curious to learn more about how institutions actively using the system create their finding aids!

Many thanks,

Tessa Wakefield (she/her<https://urldefense.com/v3/__https:/www.mypronouns.org/__;!!OToaGQ!vn5fNqL8yVcS7xmslUPBs62A6q0TYzDr8Cw5yGbIi3LYNY5SFXgxxHH8WUs8kOn_IapMyI0fgBYBJiP73OiXeOYEeqJX$>)

Archival Processor & Reference Associate
Rod Library


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