[Archivesspace_Users_Group] Disappeared Accession Record

Busch, Ed buschedw at msu.edu
Mon Mar 22 17:00:06 EDT 2021

I would bet you need to do a re-index. We’ve seen things like that in the past occasionally.

Ed Busch, MLIS
Interim Head of University Archives and Historical Collections
Electronic Records Archivist
Conrad Hall, 943 Conrad Road, Room 101
East Lansing, MI 48824
buschedw at msu.edu<mailto:buschedw at msu.edu>

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Katie Nash <katie.nash at wisc.edu>
Reply-To: "archivesspace_users_group at lyralists.lyrasis.org" <archivesspace_users_group at lyralists.lyrasis.org>
Date: Monday, March 22, 2021 at 4:51 PM
To: "archivesspace_users_group at lyralists.lyrasis.org" <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Disappeared Accession Record

Hello colleagues,

We've been creating accession records for several years now, and had the strangest thing happen recently. We created an accession record, added an instance, and saved it. When we went to search for it using the identifier, we received a message that "No Records Found", and the same thing happened when we searched the barcode for the top container. When we tried to create a new accession record using the same identifier, the system said the identifier is already in use. We've been unable to locate this accession record! Any idea where it could be hiding? I've been using ASpace for several years and never had this happen, so I'm at a loss.

Thanks for any guidance! Worst case scenario we simply create a new accession record (for this one box collection!) with a new identifier.

Best wishes,

Katie Nash | University Archivist and Head of UW Archives

University of Wisconsin-Madison Libraries

425 Steenbock Library | 550 Babcock Dr.

Madison, WI 53706


Pronouns: she/her/hers

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