[Archivesspace_Users_Group] Disappeared Accession Record

James Bullen james at hudmol.com
Mon Mar 22 19:20:51 EDT 2021

Hi Katie,

That looks suspiciously like a bug I’ve seen on v2.8.1 - not sure if it afflicts any earlier versions. I assume it has been noted elsewhere and documented because it’s pretty nasty.

If an accession has an instance with a linked top container, its json looks like this:


That ref value should be the uri of the top container (not an array of strings - classnames?). When the indexer retrieves such an accession it tries to resolve the top container and blows up because it is not expecting an array.

The test would be to remove the instance and see if it re-appears in search results.

I assume this will be fixed in the next release.


> On Mar 23, 2021, at 7:51 AM, Katie Nash <katie.nash at wisc.edu> wrote:
> Hello colleagues,
> We've been creating accession records for several years now, and had the strangest thing happen recently. We created an accession record, added an instance, and saved it. When we went to search for it using the identifier, we received a message that "No Records Found", and the same thing happened when we searched the barcode for the top container. When we tried to create a new accession record using the same identifier, the system said the identifier is already in use. We've been unable to locate this accession record! Any idea where it could be hiding? I've been using ASpace for several years and never had this happen, so I'm at a loss. 
> Thanks for any guidance! Worst case scenario we simply create a new accession record (for this one box collection!) with a new identifier. 
> Best wishes,
> Katie 
> Katie Nash | University Archivist and Head of UW Archives
> University of Wisconsin-Madison Libraries
> 425 Steenbock Library | 550 Babcock Dr.
> Madison, WI 53706
> 1-608-265-1988 
> Pronouns: she/her/hers 
> Tell us your COVID-19 story! <https://www.library.wisc.edu/archives/archives/donate-your-materials/documenting-covid-19/> 
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