[Archivesspace_Users_Group] ArchivesSpace Update - June 2021

Jessica Crouch Jessica.Crouch at lyrasis.org
Wed Jun 30 09:11:54 EDT 2021

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ArchivesSpace Update – June 2021


ArchivesSpace released v3.0.1 earlier this month. It contains all the code from 3.0.0, along with a fix to the migration for agent contact notes. More details are available from the releases page at https://github.com/archivesspace/archivesspace/releases. Please note that we are working with community members on an issue related to how Dates of Existence migrate when there are both standardized dates and date expressions in the same date record. If you use Dates of Existence this way, you may want to hold off on upgrading until a new release is available later in the summer. Please contact us if you would like more details.

Governance Board Election Results and New Council Members

From Gordon Daines, Chair of the Nominating Committee and Past Chair of the Governance Board

On behalf of the Governance Board I am pleased to announce the following new members for our ArchivesSpace governance groups.

Governance Board (elected to three-year terms running July 1, 2021-June 30, 2024)

  *   Natalie Adams, Cambridge University – Very Large level representative
  *   Julia Novakovic, The Strong National Museum of Play – Small level representative

Technical Advisory Council (appointed to terms running from July 1, 2021-June 30, 2024)

  *   Tom Steele, University of Oklahoma
  *   Elizabeth Dunham, Arizona State University
  *   Austin Munsell, University of Oregon
  *   Jenna Silver-Baustian, University of Iowa

User Advisory Council (appointed to terms running from July 1, 2021-June 30, 2024)

  *   Sarah Ponichtera, Seton Hall University
  *   Kellen Carpenter, Western Carolina University
  *   Suzanne Reller, University of Cincinnati
  *   Patrick Milhoan, University of Notre Dame

Please join me in welcoming these members to our governance groups and thanking them for their willingness to serve the ArchivesSpace community in this way.

I want to personally thank the members of this year’s Nominating Committee for their work in putting together a slate of excellent candidates for the openings on our groups and to all who participated in the process. Our community is enriched by the many different ways people contribute their talents.

Membership Renewals

ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. As we close another membership year, we want to give a special thanks to all of the institutions that have joined us as members. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. Thanks for all that your support makes possible.

ArchivesSpace membership renewals for 2021-2022 have been sent to all current members. If you have any questions, or if you would like to join as a new member for the 2021-2022 membership year, please let us know at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>. We look forward to another year working together.

Webinar Announcement: Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

When: July 7, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Webinar description:

In February 2020, USF Libraries – Tampa Special Collections formally began the process to migrate to ArchivesSpace. Those discussions quickly stalled, however, when the University asked that they begin to formulate continuity of operations plans for remote work in preparations for what was then a hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time to migrate to ArchivesSpace. The campus was closed, no Reading Room services could be provided, and staff wanted to engage in meaningful projects. Guiding a team consisting of librarians, staff, and student employees, Special Collections organized a multi-phase plan for preparing data for migration, undergoing migration, and cleaning records in ArchivesSpace. As staff begin to gain more physical access in 2021, they are finalizing the clean up and ready to engage with patrons using ArchivesSpace.

In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries – Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. No one on staff had prior experience with ArchivesSpace and all members of the team were trained in stages. They will also address how this project encouraged a more holistic reassessment, including systematically evaluating finding aids for missing information, conscious editing of descriptive content and subject headings, and the addition of classification headers.

A Q&A will follow.

Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 years of experience implementing policies, procedures, guidelines, and best practices in the archival field. She currently serves as President of the Academy of Certified Archivists and Co-Manager of the Society of American Archivists’ Digital Archives Specialist (DAS) Exam.

Amanda Boczar is Special Collections Operations Manager at the University of South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 12 years of experience in higher education, and joined the library in 2019. She was responsible for the migration to ArchivesSpace, and supervised student and employee training through the process.

Ana Temkina is a student assistant at USF Libraries Tampa campus, Special Collections. She received her bachelor’s degree in Library and Information Science, Children’s Literature track, from St. Petersburg State University of Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology and will soon graduate to continue her academic path at the University of Kentucky. Library work remains one of her great passions.

Announcing the next ArchivesSpace Trainers Corps Office Monday, July 19th at 2pm ET/11am PT

The second ArchivesSpace Trainers Corps “Office Hour” will be Monday, July 19th at 2pm ET/11am PT. In these office hours, members of the ArchivesSpace Trainers Corps will demo a task or tool frequently used by ArchivesSpace members and take questions related to a pre-determined topic.

For this open call, the Trainers Corps will briefly explain the difference between full mode and light mode in the ArchivesSpace Agents module and how to enable and toggle between the two.  This feature is new to ArchivesSpace v3.0/3.0.1.  Following the presentation, you will have the opportunity to ask questions about the topic, followed by a general Q&A about all things agents.  If you would like to suggest a topic for a future “Office Hour,” you can do so at https://forms.gle/unz3GmAbWwvpHjSr7.

ArchivesSpace Trainers Corps “Office Hour”

Date: July 19, 2021

Time: 2:00pm ET / 11:00am PT

Topic: Full mode vs. light mode in the  ArchivesSpace Agents module

Registration: https://lyrasis.zoom.us/meeting/register/tJckce-trjwtH9SW4q2BywTYU1YkkJo-5Sr6

Over the next year, the Trainers Corps will offer regularly scheduled trainings and office hours covering a variety of topics on all things ArchivesSpace.  Registration for each training will be separate and registration will open closer to each training date. Information about this training program is available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org.

Call for speakers - ArchivesSpace 7th Annual Member Forum

ArchivesSpace is seeking proposals for presentations and moderated discussions to be offered as part of our 7th Annual Member Forum, which will be offered virtually on August 2-4, 2021.  Presentations will be delivered on Monday, August 2, from 12pm-3pm ET, and moderated discussions will be held on Tuesday, August 3, from 12pm-3pm ET.

The event wiki and registrations will be made available soon, but for now we are looking for presenters and discussion leaders for August 2-3, 2021. Anything related to ArchivesSpace is fair game. Presentations and discussions can be on anything related to your work using, developing, or actively contributing to the ArchivesSpace application and community.  Topics of particular interest include managing others working in ArchivesSpace (including interns, volunteers and students), large scale implementation or cleanup projects you or your organization have undertaken in either a remote or in-person environment, and presentations related to plugins or tools you have developed to work with ArchivesSpace.

There is a short Google form for proposals available at https://forms.gle/7ru7pemTkshL2HDB9. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is July 16, 2021, and all notifications will be made by July 20, 2021.

Recording Announcement: ArchivesSpace Digital Objects Module Training

Thank you to everyone who attended the community-wide training on the ArchivesSpace Digital Objects Module.

A recording of this training is now available at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training.

Membership Update

We are excited to welcome our newest members to our community! Our new members since May 31 include:

  *   Black Cultural Archives (London, England)
  *   Elmhurst University (Elmhurst, IL)
  *   Letterenhuis (Antwerp, Belgium)
  *   Spelman College (Atlanta, GA)

As of June 30, we have 437 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>

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